Summary:
The Recruitment Support Specialist assists the Recruitment (Sales) team with tracking required documentation for all assignments worked by a contracted nurse.
Essential Functions:
- Provide support for internal Recruitment Team.
- Generate, audit, and monitor contractor employee compliance files in conjunction with individual recruiters.
- Create and distribute various reports utilizing Salesforce software as needed.
- Correspond with new inquiries/leads from clinicians outside of FlexCare’s scope of business to ensure prompt response times to all new inquiries/leads.
- In conjunction with VP of Recruitment and Directors of Recruitment, create and track rosters from ongoing staff training.
- Adding and updating Salesforce with various supplier information to ensure accuracy and up-to-date information.
- Process contractor employee background checks.
- Contractor employment verifications as needed.
- Manage and update list of clinicians who are deemed “Not Eligible for Re-Hire” as directed by Supervisor(s).
- Assist with the management and delivery of candidate applications to the California Board of Nursing.
- Other duties as needed to meet the ongoing needs of the organization.
Required Skills/Abilities:
- Excellent organizational skills and attention to detail.
- Time management skills with a proven ability to meet deadlines.
- Clear verbal/written communication skills with ability to interface with varying levels of people.
- Ability to work collaboratively with all departments as well as function independently with minimal supervision.
- Familiarity with Microsoft Office, web-based databases and be internet savvy.
- Monitor a process and communicate discrepancies to individuals and groups.
- Quickly learn new tools and technologies.
- Maintain confidential information in compliance with company policies.
- Manage and complete multiple tasks with frequent interruptions.
- Organize and efficiently prioritize tasks from multiple sources.
- Strong analytical and problem-solving skills.
Education and Experience:
- Bachelor’s degree in Business, Communications, or a related field.
- 6+ months of experience in a sales, administrative support, or customer service role required.
Supervisory Responsibility:
This position will have no supervisory responsibilities.
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and printers.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, use hands and fingers.
Travel:
No travel is expected
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.