REEVES | Executive Admin / Office Manager - Duncan, SC (DUNCAN, SC, US, 29334)

Position Summary

The Executive Administrative Assistant & Office Manager provides high-level administrative support to Reeves senior leadership while overseeing the daily operations of the corporate office. This role serves as a trusted partner to executives, managing complex calendars, travel, communications, meetings, and special projects while ensuring efficient office administration and a professional workplace environment.

The position is responsible for coordinating office operations, managing vendors and facilities-related activities, supervising the Front Desk Receptionist, and ensuring exceptional service for employees, visitors, and business partners. The ideal candidate is highly organized, proactive, detail-oriented, and capable of handling confidential information with discretion while managing multiple priorities in a fast-paced environment.

Executive Support

• Provide high-level administrative support to executives and senior leadership.
• Manage complex executive calendars, meetings, travel arrangements, and expense reporting.
• Prepare executive correspondence, presentations, reports, meeting agendas, and minutes.
• Coordinate leadership meetings, off-site events, and strategic planning sessions.
• Coordination of conferences and other special events.
• Availability for overnight travel as required to support remote events and business operations.
• Screen and prioritize incoming communications and requests.
• Track action items and follow up with stakeholders to ensure timely completion.
• Handle highly confidential business, personnel, and financial information with discretion.

Office Management

• Oversee the day-to-day operation of the corporate office.
• Supervise, train, and provide direction to the Front Desk Receptionist.
• Establish and maintain front-office procedures, service standards, and coverage schedules.
• Manage office facilities, office equipment, and vendor relationships.
• Coordinate office maintenance requests and serve as a liaison with building management.
• Manage office supply inventory and purchasing activities.
• Monitor office-related expenses and assist with budget administration.
• Recommend and implement process improvements.
• Ensure conference rooms, common areas, and reception spaces are maintained professionally.
• Coordinate workplace events, employee meetings, and company functions.

Administrative & Operational Support

• Support recruiting and onboarding activities, including interview scheduling and new-hire logistics.
• Maintain electronic and physical records in accordance with company policies.
• Coordinate visitor management, security access, and office communications.
• Assist with special projects and cross-functional initiatives as assigned.

Required Qualifications

• Associate degree or equivalent experience required; Bachelor's degree preferred.
• Minimum 5 years of progressively responsible administrative support experience.
• Minimum 2 years of office management, supervisory, or team lead experience preferred.
• Demonstrated experience supporting senior executives in a corporate environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, project coordination, and problem-solving skills.
• Excellent verbal and written communication skills.
• Proven ability to manage confidential and sensitive information.
• Ability to prioritize competing demands and work independently with minimal supervision.

Core Competencies

• Executive presence and professionalism
• Leadership and staff supervision
• Office operations management
• Relationship and stakeholder management
• Strategic planning and coordination
• Process improvement
• Sound judgment and discretion
• Customer service excellence

Benefits and General Information

Competitive pay & comprehensive benefits include paid holidays, vacation, life insurance, accidental death & dismemberment insurance, group health plan options (incl. medical, dental & vision, HSA, FSA), short term disability benefits & 401(k)/401(k) Roth w/company match.

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