Overview
Kimley-Horn, one of Fortune Magazine's “100 Best Companies to Work For,” is looking for a Regional Facilities Coordinator to provide support to the regional business manager, firmwide real estate managers, and offices throughout the Northeast; assisting in the coordination of office facilities, build outs and moves, to ensure that they meet the needs of the organization. This position will interact daily with internal, regional, and administrative staff, as well as external contractors.
Responsibilities
Coordination with firmwide real estate managers, regional business manager, regional IT manager, and local staff to facilitate office build-outs and moves, including arranging moving, furniture, supplies, cabling vendors, as well as prep and communication with vendors and local staff
Support in planning and managing the efficient utilization of building occupancy space, renovations, and office transitions
Assist office staff with maintenance and improvement issues, coordinating with vendors
Furniture surplus inventory, signage, and access management
Oversee project work performed by outside contractors; review and approve contractor work for quality, completeness, and conformity to contract specifications; consult with contractors; prepare and maintain related records and reports
Tracking regional office budgets; assisting with regional review and approval of expenses; creating and maintaining Excel spreadsheets related to business planning, other special projects as assigned
Effectively collaborate with other administrative staff, senior leaders, and outside vendors
Periodic travel, including occasional overnight travel, when required in support of regional offices, in addition to potential infrequent travel to assist other offices
Qualifications
1-5 years of facilities coordinator experience
Strong organization and project management skills and abilities
Good verbal and written communication skills
Ability to establish and maintain strong working relationships with team members, peers, and business partners
Ability to work professionally with all levels of the organization
Ability to prioritize and to complete tasks in a timely manner
Ability to work independently with minimum supervision
Familiarity/comfort with construction/handyperson/facilities topics and a mechanical problem-solving mindset is a plus
Experience with technological platforms is a plus
Ability to travel to existing and new office sites to coordinate and oversee office fit ups, moves, and maintenance
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune “100 Best Companies to Work” list for 19 years!
Key Benefits at Kimley-Horn
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
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Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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Posted Date1 month ago(6/10/2026 8:37 AM)
ID2026-24345
EducationHigh School Diploma/GED
Discipline/FocusFinance/Acct/Business
Kimley-Horn keeps two groups of people at the center of its business: its clients and its staff. Past president Ed Vick said, "We have no reason to exist except to serve our clients." That intense focus on providing quality to the people we serve has made Kimley-Horn one of the nation's top consulting firms in every discipline we practice.
But the firm's core purpose, articulated by its leadership and lived out daily, is "to provide an environment for our people to flourish." We know that people are fulfilled, motivated, and challenged in different ways. In order to foster our individual aspirations, we support our people as they grow into roles and take on responsibilities that are important to them. Growing professionally, having fun with our colleagues, and finding satisfaction in our work are central to our way of life.
To that purpose we add core values: "honesty, integrity, and ethics; exceptional client service; high expectations; sharing and caring; sustained profitability." Our core values and core purpose provide a foundation for the way we approach our business. Our vision is long-term and our expectation is always to perform with quality, for the sake of both groups at the center of our firm.
Through their work, our people discover untapped talents and interests. At Kimley-Horn we work hard to allow that to happen. We have college students who started as traffic engineers now working on ITS projects. We have former administrative assistants who are now human resources professionals and former marketing coordinators who are now transportation planners.
We provide the environment. We want you to take advantage of it and flourish!