Regional Payroll Specialist

Regional Payroll Specialist

Summary of Position

The Regional Payroll Specialist is responsible for administering and supporting all payroll operations within the assigned region, ensuring accuracy, compliance, and timeliness. The role serves as a key resource for internal stakeholders, clients, and employees by delivering high-quality service, resolving payroll inquiries, and maintaining adherence to company policies and regulatory requirements.

Reports to: Market Manager, Area Market Manager

FLSA Non-Exempt

Essential Duties

• Process payroll on a daily basis, ensuring accuracy and timeliness
• Follow established guidelines, policies, and procedures for weekly payroll processing and balancing across multiple branches
• Gather, review, and accurately input payroll data
• Examine payroll reports to identify discrepancies and resolve errors proactively
• Ensure reports are balanced and payroll records are properly maintained
• Perform weekly and monthly billing processing for assigned branches
• Process client invoices in accordance with specific client requirements
• Initiate and prepare debit and credit memos as needed
• Investigate and resolve invoice discrepancies and billing issues
• Maintain compliance with company safety guidelines and report any safety concerns
• All other duties as assigned

Qualifications

• High school diploma or GED required
• Previous payroll processing experience required
• Working knowledge of multi-state payroll and tax withholding concepts
• Strong administrative and technical skills, including proficiency in Microsoft Word, Outlook, and Excel
• Excellent organizational and time management skills with strong attention to detail
• Outstanding problem-solving abilities and the ability to work independently
• Professional communication skills, both written and verbal
• Strong customer service orientation with a commitment to timely and accurate responses
• Working knowledge of labor and employment laws
• Ability to maintain confidentiality and present a professional image at all times

Physical Demands

Must be able to remain in a stationary position 50% of the time. Needs to occasionally move about the inside of the office to access file cabinets, office machinery, etc. and bend or stand as necessary. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Occasionally positions self to move boxes or equipment weighing 25 pounds or less. Frequently communicates with fellow employees, clients, associates, etc. Must be able to perceive objects at a distance and up close.

Disclaimer

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain the complete comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

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This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.