Registrar/Records Secretary

Registrar/Records Secretary

The Building Secretary provides full spectrum administrative support to the Building Principal and his/her including scheduling, writing correspondence, emailing, handling visitors, routing callers and answering questions and requests. The Building Secretary presents a positive image in contacts with staff, students, parents and community members.

Essential duties and responsibilities include:

• Performs record keeping and general clerical functions
• Communicates with a variety of persons and/or agencies
• Compiles student records
• Prepares a variety of reports and written materials
• Processes documents, forms, mailings and materials
• Assists other personnel
• Collects payments and/or fees
• Maintains a variety of records and/or files
• Coordinates a variety of activities
• Informs Administrators, Guidance Counselors and Guidance Technicians of possible student credit deficiencies or unusual placements
• Interprets and evaluates transcripts of incoming students
• Maintains a variety of files, documents and student records
• Performs enrollment and unenrollment activities on the automated student information system
• Processes requests from students, other districts, colleges/universities and/or employment agencies
• Responds to inquiries of staff, other educational institutions, the public, parents and/or students
• Reviews established guidelines in evaluating incoming student transcripts
• Verifies information and grades on report cards

Specific ability-based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; being attentive to detail; meeting deadlines and schedules; adapting to changing work priorities; displaying patience and a sense of humor and working as part of a team.

The deadline to apply for this posting is until filled. The contract, salary and other employment conditions will be established by the Board of Education. The Ypsilanti Community Schools does not discriminate on the basis of race, color, national origin, immigration status, sex (including sexual orientation or transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any legally protected category not otherwise listed, in its programs and activities, including employment opportunities.