REGISTRAR

JOB TITLE: REGISTRAR GROUP: Teamsters III - Office Support LEVEL: 16 FLSA STATUS: Nonexempt WORKDAYS PER FISCAL YEAR: 220 HOLIDAYS: 13 SUMMARY: The registrar is responsible for the registration of students and management of student records including grades and transcripts.

CONTEXT AND WHO WE ARE: Highline Public Schools serves students and families in the communities of Burien, Des Moines, Normandy Park, SeaTac and White Center in Washington state.

OUR PROMISE: Every student in Highline Public Schools is known by name, strength and need, and graduates prepared for the future they choose.

In 2013, families, students, staff and community members across Highline came together to develop a strategic plan that reflects our goals and dreams for students. Our strategic plan is our equity plan and is guided by Our Promise. In 2023, the strategic plan was updated to guide our work, identifying four bold goals:

• Culture of Belonging: A culture where all are welcome, valued, and safe.
• Innovative Learning: Academic experiences that engage, empower, and challenge every student.
• Bilingual & Biliterate: Multicultural skills that enable students to live, work, and communicate across cultures.
• Future Ready: Students explore possibilities and develop mindsets that prepare them for a changing future. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals wit h disabilities to perform the essential functions.
• Maintains current accurate records of students. Maintains cumulative files.
• Maintains records of students enrolled in special district programs of individual study programs.
• Enrolls new students. Requests immunization forms and records, evaluates credits, and enters course codes.
• Maintains records of deficiencies. Notifies staff and students of credits and courses needed.
• Withdraws students, processes records. Sends transcripts, grades and immunization forms.
• Registers students for classes. Prepares schedule, builds master schedule, receives registration data, maintains records and schedules. Resolves scheduling conflicts.
• Receives and processes requests for transcripts, printing, preparing and mailing documents.
• Gathers data for and prepares reports concerning enrollment, ethnic counts and other data.
• Provides information telephonically and by mail.
• Maintains historical records according to District procedures.
• Performs a variety of general office duties such as ordering supplies, typing, filing photocopying, and answering the telephone.
• May monitor the work of student office assistants, assigning and reviewing work and assigning grades.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective Job Description JOB DESCRIPTION: REGISTRAR

Highline Public Schools 00O16RGR Registrar Page 2 of 3 functioning of the work unit.

MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE: High school diploma or equivalent Two years of clerical work experience

PREFERRED QUALIFICATIONS: AA degree in business or a related field One year of work experience in a K-12 public school system

CONDITION OF EMPLOYMENT: Criminal background clearance All certificates, licenses, endorsements, permits, and vaccines (absent exemption) as required for this position by state and local authorities

KNOWLEDGE OF: Principles and practices of records and record keeping State and District regulations governing student records General office procedures Modern office equipment including microcomputers and related software District requirements for graduation Class scheduling School board policies and procedures

ABILITY TO: Communicate effectively verbally and in writing Operate a variety of modern office equipment including microcomputers and related software Demonstrate keyboarding skills at 55 wpm Maintain effective working relationships with individuals and groups in a multicultural and diverse community Attend to detail and follow tasks through to completion Organize work, problem solve and select action plans Remain flexible to changes in assignments or situations Maintain highly complex and detailed student records/databases Evaluate the authenticity, accuracy and completeness of complex documents Advise others regarding highly complex and detailed procedural requirements Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP: Reports to Principal or Designee

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and JOB DESCRIPTION: REGISTRAR

Highline Public Schools 00O16RGR Registrar Page 3 of 3 occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

CLASSIFICATION HISTORY Updated Context and Disclosures sections, 2024.05.08 Revised Condition of Employment section, 2022.02.08 Updated Context and Mission statement, 2019.01.18 Updated to add EEOC statement and update Superintendent's statement Updated Superintendent's statement, 2014.10.14 Transferred to newest format by Human Resources, 2014.01.15 Updated by Human Resources - format only, 2013/05 Updated by Human Resources, 2012/08 Updated by Human Resources, 04/2009 Nash & Company, Registrar, 09/2004 Previously - High School Registrar Reformatted by Human Resources, 10/1995 Updated by E.A. Walsh & Company, 03/1988 Created by Human Resources, 2013.12.06

Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed, religion, color, nationa l origin, age, sex, sexual orientation including gender expression or identity, marital status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service anima l by a person with a disability. This holds true for all students who are interested in participating in educational programs and/or extracurricular activities. Highline Public Schools also provides equal access to the Boy Scouts and other designated youth groups. Any person having inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act (employees), and Title IX: Chief Talent Officer, 206.631.3121, titleixofficer@highlineschools.org; Civil Rights Act: District Ombudsman, 206.631.3104, civilrightscoordinator@highlineschools.org; Section 504 of the Rehabilitation Act - Director of Social Services, 206.631.3250, 504coordinator@highlineschools.org, Address: 15675 Ambaum Blvd. SW, Burien, WA 98166