Registrar - SST Hill Country

Job Descriptions- Human Resources Department

Position:

Registrar

Department/Campus:

Campus

Reports to:

Operations Manager

FLSA Status:

Nonexempt

Pay Grade:

PG-1050

Job Type

Full Time

Work Hours

Normal School hours

JOB GOAL

The Registrar is responsible for maintaining student records at the campus level. Processing student enrollment, transfers, and withdrawals for the campus.

POSITION QUALIFICATIONS:

• High School Diploma or GED
• A minimum of 2 years clerical experience is preferred.

DUTIES AND RESPONSIBILITIES:

• Keeps track of newly enrolled students until they are properly oriented (ensures checklist is complete)
• Keeps track of withdrawing students and ensures all exit procedures are followed.
• Registers new students/withdraw students into the database
• Enters data for new and previous students
• Inputs the new student information into the database
• Updates demographic data in computer database
• Responsible for student withdrawals and documents the withdrawal reasons
• Works in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records for withdrawal students
• Reviews newly enrolled students' documents to see previous SPED/Section 504/dyslexia/ESL/GT information and add the related students to suspect lists for related programs
• Responds to TRex requests and initiates TRex requests for newly enrolled students
• Responds to faxed record requests and initiates fax requests for newly enrolled students
• Calls previous schools to request records for newly enrolled students.
• Entering paper applications to database
• Maintains student files and makes sure they are complete
• Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments
• Keep soft copy of all files in student folders
• Maintain and respect confidentiality of student and school personnel information
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures
• Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.
• Handles a variety of routine technical and administrative assignments
• Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities Complies with and supports school and division regulations and policies
• Models non-discriminatory practices in all activities
• Performs related tasks as assigned by building administrator(s) in accordance with the school/policies and practices
• Maintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Processes new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Coordinates grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
• Processes and transmits requests for student information, including student transcripts for colleges and universities.
• Prepares and distributes University Interscholastic League (UIL) eligibility lists.
• Calculates grade point averages, class rank, and prepares honor rolls.
• Assists counselors with the enrollment, withdrawals, and transfer of students and processes applicable records.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Coordinates ordering and distributing all graduate materials, including caps, gowns and diplomas.
• Maintains confidentiality of information.
• Performs other job-related duties as assigned.

SKILLS AND ABILITIES:

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to organize special programs for assigned campus.
• Ability to use a computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine, and telephone.
• Ability to analyze data.
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

• Light Work: may require occasional light lifting.
• The position is in an office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.