Rehab Office Assistant - Outpatient Rehabilitation - Lambertville Secor Road

Job Description

Under the direction of the therapy supervisor, provides ongoing support for daily operations of the outpatient clinic. Focuses on all aspects of clerical support to promote operational efficiencies of the clinic including but not limited to answering phones, scheduling, registration, insurance verification, authorization, data entry, and point of service collection. Supports all activities of the licensed staff to deliver patient care.

Essential Job Functions

• Manages front office flow by checking patients in/out and collaborating with other staff and providers
• Maintains current knowledge of all insurance companies and billing information to obtain accurate demographics, financial and clinical information and signatures from patients or (POA) as determined by Mercy Health, Medicare, state and federal guidelines
• Schedules and registers patients within the hospital system, Carepath/EPIC, both pre-registration and registration process
• Responsible for obtaining authenticated Physician order, verifying demographics, insurance information with eligibility and medical necessity for Physical therapy, Occupational Therapy and Speech Therapy
• Verifies and documents accurately insurance coverage and patient responsibility as well as educate patient on information obtained from Insurance verification with follow up on discrepancies, able to help therapists and patients with tracking insurance authorization and benefit information
• Responsible to run Cost Estimator and collect point of service (POS) collection as appropriate. Also, collecting retail payment and maintaining accurate accounting transactions on all POS collections
• Assists with rehab diagnosis coding and obtaining medical diagnosis from physician office
• Performs daily charge audits to ensure accuracy of charges
• Ensures daily monitoring and maintenance of all assigned departmental work queues
• Balances cash, prepares deposits and records all transactions accurately and on assigned time frames.
• Demonstrates standards of excellence of care in all interactions for both internal and external customers. This includes phone triage, calls to appropriate staff or departments, conducting appointment reminder confirmation calls and problem solving through critical thinking
• Prepares charts for delivery to medical records after discharge This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job related duties as required by their supervisor, subject to reasonable accommodation.

Required Minimum Education:

High School Diploma or GED

Preferred Education:

2 Year/ Associates Degree

Licensure/Certification Preferred:

ICD 10, CPT, medical terminology Minimum Qualifications

Minimum Years and Type of Experience:

Minimum 2 years of office experienced with insurance in medical office setting

Other Knowledge, Skills and Abilities Required:

Keyboard and computer skills, high level of interpersonal skills, multitasking ability, organizational skills

Other Knowledge, Skills and Abilities Preferred:

Insurance and medical terminology

As a Bon Secours Mercy Health associate, you're part of a Mission that matters. We support your well-being-personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Bon secours Mercy Health - Youngstown, Ohio or Bon Secours - Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com