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Remote ABA Intake Specialist – Bilingual (English/Spanish)

Double Care ABA
  • Newark, NJ, NJ
  • Remote
    14 days ago

    Job Description

    This is a remote position.

    Job description:

    ***Fast-Paced | Sales-Focused with Leadership Experience | Social Media Savvy***

    ------------------------------------------------------------------------------------------

    • Remote ABA Intake Specialist – Bilingual (English/Spanish)
    • Full Time Remote Position
    • Base Pay: $17/hr
    • Estimated Total Compensation: $48,000–$72,000/year based on performance
    • Competitive pay & Full Time Benefits

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    We’re looking for an experienced ABA Intake Specialist who can independently manage families from initial inquiry through onboarding.

    • Prior ABA intake experience required
    • Experience managing leads, collecting documentation, and guiding families through intake
    • Familiar with ABA terminology, autism evaluations, and insurance requirements.
    • Strong organization and follow-through with notes, tasks, and follow-ups
    • Comfortable handling parent calls and outbound follow-up independently
    • Professional, warm, and confident communicator
    • Able to manage multiple leads without letting follow-ups fall through the cracks

    -----------------------------------------------------------------------------------------------------------

    Overview
    We’re looking for an aggressive, fast-learning, bilingual Intake Specialist to join our ABA team. This isn’t your typical front desk role — you’ll be working hand-in-hand with our sales lead and managing intake from social media opt-ins, calls, and referrals. This role is perfect for someone who thrives in a high-energy environment, catches on quickly, and isn’t afraid to follow up, ask questions, and close the loop. You’ll be the first impression families get — and we need someone who can confidently guide them through the intake process with empathy, speed, and accuracy.


    • 3 years ABA office experience is a MUST HAVE
    • Must have at least one year of Leadership Experience

    Responsibilities

    • Handle all incoming intakes from social media opt-ins, inquiries, and call-ins
    • Work closely with the sales team to follow up on leads and keep the pipeline flowing
    • Guide families through the intake process with care and professionalism
    • Collect and verify essential documentation and insurance info
    • Coordinate with clinical and admin teams to ensure a smooth onboarding process
    • Maintain accurate records and updates in our CRM/EMR systems
    • Follow up persistently — don’t let leads fall through the cracks
    • Maintain patient confidentiality and compliance with healthcare regulations

    What You Bring

    • Fluent in English and Spanish
    • Aggressive go-getter with a “make it happen” attitude
    • Quick learner who’s tech-savvy and confident using CRM or EMR tools
    • Strong communication and people skills — you know how to sell, listen, and reassure
    • Background in ABA, healthcare, or intake coordination preferred
    • Comfortable navigating and responding to social media opt-in leads

    Benefits:

    • 401(k)
    • Dental insurance
    • Employee assistance program
    • Health insurance
    • Life insurance
    • Paid time off
    • Professional development assistance
    • Vision insurance

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    Numbers & Facts

    LocationNewark, NJ, NJ (
    Remote
    )

    Skills

    • Accredited Business Accountants (ABA)unmatched
    • Autismunmatched
    • Communication Skillsunmatched
    • Customer Relationship Management (CRM) Systemsunmatched
    • Dental Insuranceunmatched
    • Documentationunmatched
    • Electronic Medical Recordsunmatched
    • English Languageunmatched
    • Follow Throughunmatched
    • Healthcareunmatched
    • Insuranceunmatched
    • Insurance Documentationunmatched
    • Interpersonal Skillsunmatched
    • Lead Managementunmatched
    • Leadershipunmatched
    • Multilingualunmatched
    • Onboardingunmatched
    • Patient Confidentialityunmatched
    • Record Keepingunmatched
    • Regulatory Complianceunmatched
    • Requirements Managementunmatched
    • Salesunmatched
    • Social Mediaunmatched
    • Spanish Languageunmatched
    • Vision Planunmatched

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