Remote Administrative Services Coordinator

Careerscape is recruiting on behalf of our client for an entry-level Administrative Services Coordinator to join their remote team. This is a great opportunity for an organized, detail-oriented self-starter to build a career in office administration while supporting daily operations, scheduling, and internal communications for a growing organization.

Day to day, you will juggle calendars, correspondence, vendor coordination, and document management, jumping between tasks while keeping everything on track. People who thrive in this role are naturally organized, communicate clearly in writing and over the phone, and enjoy being the reliable point of contact who keeps a busy team running smoothly.

Responsibilities

• Coordinate daily administrative operations and support requests across departments
• Manage calendars, schedule meetings, and arrange virtual conference logistics
• Draft, proofread, and distribute internal and external correspondence
• Maintain organized digital filing systems and ensure document accuracy
• Process incoming and outgoing mail, invoices, and basic expense reports
• Assist with onboarding new employees and maintaining office records
• Order and track office supplies and coordinate with vendors
• Respond to routine emails and phone inquiries in a professional manner
• Support special projects and events as assigned by management
• Prepare reports, presentations, and meeting materials as needed

Requirements

• High school diploma or equivalent required, Associate degree preferred
• Zero to one year of administrative, clerical, or office support experience
• Proficiency with Microsoft Office Suite including Word, Excel, and Outlook
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines independently
• Comfortable working in a fully remote environment with minimal supervision
• Reliable high-speed internet connection and a quiet home workspace
• Professional demeanor and strong customer service orientation

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Remote work stipend for home office equipment
• Flexible scheduling within core business hours
• Professional development and training opportunities
• Employee assistance program
• Paid parental leave
• Company-provided laptop and technology support
• Opportunities for advancement into senior administrative roles