Careerscape is recruiting on behalf of our client for an entry-level, fully remote Administrative Support Specialist based in New Jersey. This is a great opportunity for an organized, detail-oriented self-starter who wants to build a career in administrative operations while supporting a growing team from home.
Day to day, you will juggle calendars, correspondence, and data entry while keeping projects and teammates on track. The right person thrives on structure, enjoys checking things off a list, communicates clearly in writing, and is comfortable picking up new tools and processes quickly in a remote environment.
Responsibilities
Manage calendars and schedule meetings across multiple time zones
Answer and route emails and phone calls in a professional manner
Maintain and update records, spreadsheets, and databases
Prepare correspondence, reports, and basic presentations
Process incoming and outgoing mail and digital documents
Assist with onboarding new hires and maintaining files
Order office supplies and coordinate with vendors as needed
Support basic bookkeeping tasks such as expense tracking
Coordinate virtual meetings and take accurate notes
Assist team members with general administrative requests
Requirements
High school diploma or equivalent required, associate degree a plus
Prior internship or office experience preferred but not required
Proficiency with Microsoft Office and Google Workspace
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to manage multiple tasks and deadlines independently
Comfortable working remotely with a reliable internet connection