Administrative Skills, Communication Skills, Computer Skills, Corporate Policies, Detail Oriented, Document Management, Documentation, Information/Data Security (InfoSec), Inventory Management, Maintain Compliance, Microsoft Office, Office Management, Operational Support, Organizational Skills, Procedure Development, Records Management, Support Documentation, Systems Maintenance, Team Building, Team Player, Time Management, Training/Teaching
At Turbomachinery Latin America, organization and precision are key to our success. We are seeking a detail-oriented and dependable File Clerk to join our team. This role is essential in maintaining our document management system, ensuring that critical files are accurately stored, easily accessible, and systematically organized.
If you take pride in keeping things orderly and enjoy working in a structured environment, this position offers an excellent opportunity to contribute to our operational efficiency and support our dynamic team.
Key Objectives
- Maintain and organize physical and electronic filing systems to ensure efficient document retrieval.
- Support administrative functions by managing records and assisting with document handling tasks.
- Ensure compliance with company policies regarding document security and confidentiality.
Responsibilities
- Sort, file, and retrieve company documents and records in a timely and accurate manner.
- Maintain filing systems, both paper and electronic, ensuring they are up-to-date and well organized.
- Assist in scanning, labeling, and indexing documents to support digital recordkeeping.
- Prepare and distribute files as required by various departments.
- Collaborate with team members to update and improve filing procedures.
- Ensure confidentiality and security of sensitive information at all times.
- Perform routine checks to verify the integrity and accuracy of filing systems.
- Assist with inventory management of office supplies related to filing and documentation.
Requirements
- High school diploma or equivalent.
- Familiarity with electronic document management systems and basic computer skills (MS Office Suite).
- Strong attention to detail and organizational skills.
- Ability to handle confidential information with discretion.
- Good communication skills and ability to work collaboratively within a team.
- Physical ability to handle filing tasks, including lifting and moving files when necessary.
Benefits
- Competitive salary and benefits package.
- Opportunity to work in a supportive and inclusive environment.
- Professional development and training opportunities.
- Work-life balance with a stable and predictable schedule.
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Turbomachinery Latin America - Houston