Remote Payroll Specialist

Employment Type: Full-time
Location: Remote

Job Description

3 Rivers Communications is seeking a detail-oriented and dependable Remote Payroll Specialist to join our growing team. In this role, you will be responsible for processing payroll accurately and on schedule while ensuring compliance with federal, state, and local payroll regulations. You will work closely with Human Resources and Finance to maintain employee payroll records, resolve payroll inquiries, and support payroll reporting.

The ideal candidate has strong organizational skills, excellent attention to detail, and the ability to handle confidential information with professionalism.

Key Responsibilities

• Process bi-weekly or semi-monthly payroll for employees accurately and on time.
• Review employee timesheets, attendance records, and payroll changes for accuracy.
• Maintain payroll records, employee deductions, tax withholdings, and direct deposit information.
• Ensure compliance with federal, state, and local payroll laws and company policies.
• Prepare payroll reports for management, accounting, and auditing purposes.
• Resolve employee payroll questions regarding wages, deductions, taxes, and benefits.
• Coordinate with Human Resources regarding new hires, terminations, promotions, and compensation changes.
• Process garnishments, child support orders, and other required payroll deductions.
• Reconcile payroll accounts and assist with month-end and year-end reporting.
• Prepare and distribute W-2s and other payroll-related tax documents.
• Support payroll audits and maintain accurate documentation.
• Identify opportunities to improve payroll processes and increase efficiency.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 2 years of payroll processing experience.
• Knowledge of payroll regulations, tax laws, and wage and hour requirements.
• Experience with payroll software such as ADP, Paychex, Workday, UKG, or similar systems.
• Strong proficiency with Microsoft Excel and Microsoft Office.
• Excellent analytical, organizational, and problem-solving skills.
• Ability to maintain confidentiality and manage sensitive information.
• Strong communication and customer service skills.
• Ability to work independently in a remote environment while meeting deadlines.

Preferred Qualifications

• Certified Payroll Professional (CPP) certification is a plus.
• Experience processing multi-state payroll.
• Familiarity with HRIS systems and payroll integrations.

Benefits

• Competitive salary
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Flexible remote work environment
• Employee Assistance Program (EAP)
• Professional development and training opportunities
• Career growth within the company

Join 3 Rivers Communications and become part of a team committed to accuracy, integrity, and exceptional employee support while helping ensure payroll operations run smoothly across the organization.