Remote Scheduling Coordinator

Careerscape is recruiting on behalf of our client for an entry-level Scheduling Coordinator to join their remote team. This is a great opportunity for an organized, detail-oriented self-starter to build a career in operations and administrative support while helping a growing organization keep its calendars, appointments, and resources running smoothly.

Day to day, you will spend your time juggling calendars, confirming appointments, and communicating with clients, staff, and vendors to make sure everyone is in the right place at the right time. People who thrive in this role are natural multitaskers who stay calm when schedules shift last minute, enjoy problem-solving, and take pride in being the dependable point of contact who keeps operations on track.

Responsibilities

• Coordinate and maintain daily schedules for staff, clients, or resources
• Field incoming calls and emails to book, confirm, and reschedule appointments
• Communicate schedule changes promptly to all affected parties
• Maintain accurate records in the scheduling and calendar management system
• Monitor multiple calendars simultaneously to prevent conflicts and overlaps
• Follow up with clients and staff to confirm upcoming appointments
• Assist with onboarding new clients or staff into the scheduling workflow
• Track cancellations, no-shows, and rescheduling trends and report findings
• Support the broader operations team with administrative tasks as needed
• Escalate scheduling conflicts or urgent issues to the appropriate manager

Requirements

• High school diploma or equivalent required, associate degree preferred
• Prior scheduling, dispatch, or administrative experience is a plus but not required
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Comfortable using calendar software, spreadsheets, and basic office applications
• Ability to multitask and prioritize in a fast-paced remote environment
• Reliable internet connection and a quiet home workspace
• Strong customer service mindset and a professional phone manner
• Ability to work independently while meeting team deadlines

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling options
• Home office equipment stipend
• Paid training and onboarding program
• Opportunities for growth into operations or office management roles
• Employee assistance program
• Collaborative and supportive virtual team culture