Research Business Operations Associate

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Research Business Operations Associate supports all aspects of the research. The Research Business Operations Associate oversees department invoicing, ordering supplies, vendor payments, and legal agreement submissions through legal portals and purchasing portals.

A day in the life of a Research Business Operations Associate at Hackensack Meridian Health includes:

• Orders supplies,equipment and materials needed as requested.
• Facilitates communications between vendors and stakeholders.
• Liaise with the Accounts Payable team on payment status and proactively resolves payment discrepancies, invoice disputes, and aged payables.
• Liaise with the Purchasing team on PO creation and status and tracks PO lifecycle from requisition through closeout. .
• Enter purchasing agreements and agreements that are not research contracts through the appropriate portals .
• Ensures timeliness and accurate submission of all purchasing agreements and supporting documents.
• Maintains KPIs on submissions through the purchasing and vendor agreement process.
• Assists with Study Startup activities being routed to the Research Budget/ Contract Team.
• Notifies finance and contracts teams of amendments that require updates to previously approved agreements.
• Acts as liaison between investigators, sponsors and their representatives and the HMH purchasing and legal teams to facilitate timely resolution of operational and contractual issues..
• Assists in developing procedures to ensure submission compliance.
• Assists Contract team with Confidentiality agreements and other agreements as needed.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Education, Knowledge, Skills and Abilities Required:

• High School Diploma or equivalent required, with a minimum of four (4) years of progressively responsible experience in research administration, contracts, purchasing, accounts payable, or a related business operations function; OR Associate's Degree with a minimum of two (2) years of relevant experience as described above.
• Excellent personal management skills.
• The ability to work independently, and in a team, and handle multiple deadline-driven tasks in a dynamic environment is essential.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms.

Education, Knowledge, Skills and Abilities Preferred:

• Bachelor's Degree in Healthcare or Business

Licenses and Certifications Preferred:

•  Society of Clinical Research Associates Certification or Certified Clinical Research Administrator or Certified Clinical Research Coordinator.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!