Research Coordinator

An open, fully funded position for a Clinical Research Coordinator is available in the Glenn Biggs Institute for Alzheimer''s & Neurodegenerative Diseases at the University of Texas Health San Antonio (UTHSA)

https://biggsinstitute.org/). We are looking for an exceptional candidate with expertise in clinical research to join a collaborative team of clinicians, sponsors, and research team members conducting state-of-the art research on dementia.

The position provides opportunities to work with Investigators conducting research on dementia as part of the NIA-funded South Texas Alzheimer's Disease Research Center. The candidate will work closely with investigators to coordinate activities for assigned clinical trials. Responsibilities include participant recruitment, obtaining informed consent, administering cognitive assessments, maintaining GCP-compliant documentation, processing and shipping biological specimens, data entry, protocol implementation, and quality control review.

This role requires regular communication with the Principal Investigator, clinical teams, study sponsors, and UT Health departments to ensure efficient and compliant study conduct. This position will be heavily embedded in our new Center for Brain Health as a liaison between research and clinical care.

The ideal candidate is self-motivated, detail-oriented, and able to work independently in a dynamic environment. A collaborative mindset, strong communication skills, and the ability to adapt within a growing research program are essential for success in this role.

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America's Best Employers for Company Culture.

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

• Strong attention to detail and organizational skills, with the ability to multitask, prioritize deadlines, and work independently while supporting participants and the investigative team.

• Demonstrated ability to develop and implement processes in a growing or evolving clinical research environment preferred.

• Working knowledge with electronic health record systems and familiarity with medical terminology.

• Strong written and verbal communication skills, including the ability to produce high-quality technical documents and deliver effective written and oral presentations. Demonstrates strong ethics and professionalism.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint), clinical trial databases (e.g., EDC and IRT systems), and various sponsor-provided platforms and vendors.

Education:

• Bachelor''s Degree degree in a related field is required.

Experience:

• Three (3) years of progressive experience in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects is required.

Preferred:

• Bilingual (English/Spanish)

• Prior experience handling biological samples is preferred (blood, urine, saliva, etc)

• Experience conducting clinical trials in an outpatient setting

• Coordinate and execute clinical trial activities, including screening, enrollment, and participant follow-up visits

• Conduct pre-screening and assist with eligibility assessments using medical records and study criteria

• Facilitate and document the informed consent process per IRB and protocol requirements

• Schedule and manage study visits, ensuring protocol timelines and procedures are followed

• Maintain accurate source documentation, case report forms, and data entry in EDC systems

• Track and maintain study logs (e.g., screening/enrollment logs, prescreening logs, delegation logs, training logs)

• Maintain regulatory binders and ensure documents are current, compliant, and audit-ready

• Assist with IRB submissions, including amendments, continuing reviews, and reportable events

• Coordinate study procedures with internal departments (e.g., pharmacy, lab, imaging, and clinical staff)

• Support investigational product management, including coordination of ordering, dispensing, and accountability documentation

• Communicate protocol requirements (e.g., dosing, visit schedules, procedures) to relevant teams to ensure alignment

• Collaborate with investigators, sponsors, CRAs, and internal teams to support study progress

• Prepare for and support monitoring visits, including document organization and follow-up on action items

• Respond to sponsor and CRA queries and assist with data clarification requests

• Anticipates, manages, and escalates issues as appropriate

• Ensure compliance with ICH-GCP, FDA regulations, and institutional SOPs

• Support audit and inspection readiness through organized and consistent documentation practices

• Assist with study-related logistics, including budget-related tracking support and study supply coordination

• Participates in active recruitment, screening, and enrollment of potential study candidates, including discussing study protocols with potential study candidates and obtaining informed consent.

• Collect, process, store, and ship biological specimens in accordance with protocol requirements, ensuring proper handling and documentation.

• Coordinate and execute clinical trial activities, including screening, enrollment, and participant follow-up visits

• Conduct pre-screening and assist with eligibility assessments using medical records and study criteria

• Facilitate and document the informed consent process per IRB and protocol requirements

• Schedule and manage study visits, ensuring protocol timelines and procedures are followed

• Maintain accurate source documentation, case report forms, and data entry in EDC systems

• Track and maintain study logs (e.g., screening/enrollment logs, prescreening logs, delegation logs, training logs)

• Maintain regulatory binders and ensure documents are current, compliant, and audit-ready

• Assist with IRB submissions, including amendments, continuing reviews, and reportable events

• Coordinate study procedures with internal departments (e.g., pharmacy, lab, imaging, and clinical staff)

• Support investigational product management, including coordination of ordering, dispensing, and accountability documentation

• Communicate protocol requirements (e.g., dosing, visit schedules, procedures) to relevant teams to ensure alignment

• Collaborate with investigators, sponsors, CRAs, and internal teams to support study progress

• Prepare for and support monitoring visits, including document organization and follow-up on action items

• Respond to sponsor and CRA queries and assist with data clarification requests

• Anticipates, manages, and escalates issues as appropriate

• Ensure compliance with ICH-GCP, FDA regulations, and institutional SOPs

• Support audit and inspection readiness through organized and consistent documentation practices

• Assist with study-related logistics, including budget-related tracking support and study supply coordination

• Participates in active recruitment, screening, and enrollment of potential study candidates, including discussing study protocols with potential study candidates and obtaining informed consent.

• Collect, process, store, and ship biological specimens in accordance with protocol requirements, ensuring proper handling and documentation.