Research Project Coordinator

Job Description

The Research Project Coordinator will work under the direction of Associate Director of Research Programs within the Center for Human Neuroscience Research and the Montague Lab at the Fralin Biomedical Research Institute (FBRI) at Virginia Tech. The incumbent will maintain a comprehensive understanding of the Center's and affiliated labs' stakeholders, collaborators, and research objectives to provide high-level coordination across administrative, research, and operational domains.

The incumbent will assist in planning and executing collaborative, multi-site research projects; support regulatory submissions to internal and external IRBs; oversee operational workflows; and lead implementation of process improvement initiatives designed to enhance efficiency, compliance, and project delivery across lab activities.

The position requires strong organizational, communication, and analytical skills, as well as the ability to manage multiple concurrent priorities in a dynamic research environment while maintaining confidentiality and professionalism.

Further, the incumbent will:

• Manage, with precision and high level of detail, the complex schedules of the Director and the Assistant Director of Operations.
• Receive and manage calendar and meeting requests, using communication and organizational skills to facilitate calendars, including with senior VT and other personnel (Deans and VPs).
• Coordinate logistics for scheduled meetings.
• Require a high degree of confidentiality, flexibility, and collaboration across a matrixed organization.
• Coordinate and book domestic and international travel arrangements for members of the team.
• Maintain supply inventories and process financial reimbursements.
• Screen and manage correspondence, inquiries, and reports by routing to relevant staff members in an accurate and timely manner.
• Provide members of the team with a transcription of decisions and next steps through participation in meetings, phone conversations and other correspondence, maintaining an understanding of technical and scientific terminology.
• Maintain working relationship with departments throughout the Institute and main campus, including Admin, Human Resources, Finance and Facilities in order to accomplish tasks.
• Perform other administrative duties as assigned.
• Under direction of the Asst. Director, prepare documents for regulatory agencies.
• Generate procedural and training documentation for lab members and external collaborators.
• Participate in participant recruitment, study data collection, and reporting.

Required Qualifications

• Experience providing executive-level administrative and research support, including scheduling, communication management, and meeting logistics.
• Demonstrated project coordination or project management experience, with ability to balance competing deadlines and priorities.
• Excellent interpersonal, communication skills; strong attention to detail and accuracy.
• Proven ability to handle confidential information with discretion and professionalism.
• Proficiency with office products and project tracking tools (e.g., spreadsheets, electronic notes).
• Demonstrated capacity to work collaboratively across academic, clinical, and administrative settings.

Preferred Qualifications

• Prior work experience in a professional research environment.
• Familiarity with policy and procedures related to general financial administration (for the purpose of travel processes, purchasing and reimbursements),
• Familiarity with budget justifications, data storage and public access submissions, and other documents related federal and private grants.
• Ability to generate and/or incorporate multi-faceted computer-based reports and other materials.
• Coursework, training, or significant experience.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Starting at $50,000; Commensurate with experience

Hours per week

40+

Review Date

6/5/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Brittany Shelton at sheltb@vtc.vt.edu during regular business hours at least 10 business days prior to the event.