Associated Students UCLA, as a responsive student-centered organization, provides innovative and excellent services, programs, products, and facilities for the entire UCLA community. ASUCLA was created when the campus first opened in 1919. Even in the very early years, ASUCLA meant student government, student publications, and student services such as a bookstore and cafeteria. Today, ASUCLA has evolved into a four-part organization. These four entities collectively make up the largest student association in the country. The four entities are:
Goals of Associated Students UCLA: Products - To provide essential and convenient items that are easily accessible, of high quality, and low cost, including, but not limited to, academic support, food, trademark merchandise, and convenience products. In addition, to continue evaluating the utility and convenience of all products to make improvements that will best serve the UCLA community. Facilities - To provide a welcoming environment that contains as much space as possible for the optimal functioning of general academic support, student governments, student organizations, and social gatherings. To have state-of-the-art venues for programming and efficient, aesthetic, and multi-functional commercial outlets. Programs - To provide and support a diversified array of programming by prioritizing student-run, student-initiated, student-centered programming that reflects the needs of the campus community in order to enhance educational, cultural, and developmental social interaction. Services - To provide an outstanding level of support to student government, student groups, and student programs through the state-of-the-art office and community spaces, and by providing adequate financial resources and personnel to ensure an active and vibrant campus life. Reservations Coordinator (Limited Appointment) Hourly Rate: $21.00- $23.00 Department: Event Services Summary of Key Responsibilities: Under the direction of the Interim Event Operations Manager, the Reservations Coordinator (RC) is responsible for the end-to-end management of the reservation process for ASUCLA Event Services-managed event and meeting spaces. Client Intake and Experience:
Reservation Operations and Systems:
Financial Accountability:
Policy, Compliance, and Risk Management
Team Leadership and Coordinator
Data, Reporting and Continuous Improvement
Qualifications: Requires 1+ years related experience in administration, reservations or event coordination in a high-volume office. Experience must demonstrate: exceptional project management skills; ability to successfully manage production timelines; ability to manage diverse teams of onsite staff; strong interpersonal and relationship building skills; ability to work efficiently and independently in a fast-paced, dynamic environment under tight deadlines; solid verbal and written communication skills; effective customer service skills with strong organizational and time management skills. Proficiency in Microsoft Office (i.e. Outlook, PowerPoint, Word, and Excel), and Adobe Products with the ability to learn additional required business systems as needed is a must. Familiarity with the UCLA campus is preferred. Industry related BA/BS or the equivalent combination of education and experience is required. Desired Characteristics: Self-motivated, outgoing, positive attitude, personable and customer-focus oriented Personal drive seeking to develop self and others. Exercise a high degree of initiative and professionalism. Creative, out of the box thinker with an ability to pro-actively anticipate obstacles and create solutions Resilient working in an environment where you wear 'multiple hats' and multi task Thrives in working effectively with team members and relishes a diverse work environment. Detailed and resourceful Able to react quickly and with grace to deviations in plans Supervises: Directly and indirectly supervises part-time/student staff. Physical Requirements: Frequent walking, standing, sitting, reaching, gripping, bending, stooping, pushing, pulling; occasional lifting up to 50 lbs. Background Verification: Fingerprinting Background Verification required. Work Location: This position requires in-person, on-site presence within the Student Union to support event activities. The office hours are Monday-Friday 9am- 6pm, and on occasion include evenings and weekends. |