Residence Life Secretary

Position Details

Position Information

Position Title Residence Life Secretary Position Number S220PD Branch Student Life (BR) Division Dean for Student Life (DIV) Department Residence Life Location Jackson FLSA Non-Exempt Job Summary

This full-time position is a vital part of the Student Life team and provides support for the department of Residence Life. The Residence Life Secretary primarily assists the Dean of Student Life/Director of Residence Life, Residence Life staff, and assists with other Student Life departments as needed.

About Union University

Founded in 1823, Union University is a private, coeducational liberal arts-based university offering bachelor's, master's, and doctoral degrees, with a total enrollment of about 2,600. The main campus is located in Jackson, Tenn., with additional campuses in Memphis and Hendersonville. A national leader among colleges and universities in promoting a Christian worldview and a Christ-centered approach to education, Union is consistently ranked among the nation's premier Christian universities.

Essential Job Duties

Residence Life (Primary Responsibilities)

• Serve as receptionist to the office of Residence Life by greeting visitors, warmly providing information, and directing visitors to other personnel as needed.
• With the Assistant Director for Residence Life, assist with student housing communication, applications, and assignments, being involved in all steps of the process beginning with newly accepted students to when they no longer live on campus.
• Help prepare for and facilitate the Residence Life aspect of New Student Move-In Day and the Residence Life orientation meeting.
• Oversee Warmath Family Housing, Graduate Housing, employee housing, and intern housing initial inquiries, applications and check-in procedures.
• Manage the Bowld Commons Reservations system.
• Manage the Guest Suite Reservations calendar and cleaning schedule.
• Coordinate the planning for Family Weekend, being available throughout the weekend to assist when needed.
• Coordinate the planning of the annual Growing Healthy Relationships seminar, being available throughout the weekend to assist when needed.
• Maintain the Residence Life website.
• Prepare reports and correspondence as directed.
• Compile list of groups/individuals requests for early arrivals to campus.
• Process and maintain website for off-campus housing opportunities.
• Process and maintain website for off-campus housing opportunities.
• Submit work orders to Facilities Management as needed.
• Work with University Services to design and print Residence Life materials.
• Track and record housing and occupancy data.
• Assist the Residence Directors with the planning and operations for the Rising High School Seniors program.
• Assist the Dean of Student Life with office support, including communication, meeting requests, and other administrative assistance.

General Duties

• Answer incoming calls and relay them to the appropriate office if there are further questions.
• Respond to Residence Life email in a timely manner.
• Prepare requisitions for Residence Life needs.
• Occasional event support is need after regular office hours.
• Other duties as assigned.

Other Job Duties Required Qualifications

Graduation from an accredited college or university with a bachelor's degree.

Preferred Qualifications Christian Requirement

Successful candidates must be professing Christians who are active members of a local church, enthusiastically support Union University's Identity, Mission, Core Values, and Statement of Faith, and articulate a Christian worldview in their work and life.

Posting Detail Information

Posting Number S284P Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

Optional Documents

• Resume
• Cover Letter
• Letter of Recommendation (1)
• Other (1)