The Program Administrator is a professional position, on whom Program Director''s administrative responsibilities may be delegated, allowing Program Directors more time for teaching, and interaction with residents. The Program Administrator position is supervised by the Director of Graduate Medical Education and provides support to their assigned training program(s) and Program Director(s). The Program Administrator serves as a confidential assistant to the assigned Department(s) Program Directors and provides administrative support for all day-to-day functions of the assigned program(s). According to the ACGME the Program Administrator is a part of the training program leadership for the assigned ACGME or CODA physician training program. The position requires the performance of a wide range of highly complex task(s) within the assigned Department(s). The Program Administrator facilitates daily operations of the assigned residency/fellowship program(s). The incumbent must be able to work independently and to establish priorities for the daily workload of the section as well as the general duties of the assigned Department(s). The incumbent will take direct supervision and work assignments from the assigned Department(s) Program Director. The incumbent must be able to perform the above-mentioned functions with or without reasonable accommodation, using some other combination of skills and abilities and to possess the necessary physical requirements with or without the aid of mechanical devices to safely perform the essential functions of the job. Regular attendance is required to perform the functions of this position. Incumbent will maintain a customer-oriented awareness in acknowledging and responding to needs as they occur that customer satisfaction is met at all times. Essential Functions: 40% Administrative and Management - Oversees day-to-day operations of the program(s). Provides administrative support for program director(s), associate program director(s), and house Educates resident(s)/fellow(s) in the training program on the department policies and procedures. Produces and distributes manuals for physician-in-training. Produces and distributes annual rotation schedules and monthly Coordinates events (such as house officers'' didactics/conferences, retreats, orientations, and graduation banquets). Maintains database and/or paper files of current and alumni residents or Acts as administrator for various education and planning Coordinates CME activities, attendance, and Prepares annual program agreements with participating Publishes newsletter for physicians-in-training. Coordinates program In-Training Examination May provide support to additional ACGME training programs as needed and as allowed by ACGME requirements. 10% Evaluations/Credentialing - Coordinates the distribution, tracking, and filing of physician-in-training, faculty, and rotation Alerts the program director(s) to evaluations of concern regarding physicians-in-training, faculty, and Drafts recommendation letters and verification of training Tracks and verifies Maintains documentation for board Arranges Advanced Cardiac Life Support (ACLS) Coordinates semi-annual file Ensures stated licensure requirements are met by the Ensures House staff are complaint with the Health Insurance Privacy and Accountability Act (HIPAA). Tracks and monitors residents clinical hours to ensure compliance with all clinical hours requirements as designated by the ACGME. 10% Residents Recruitment Partners with the program director(s) to establish recruitment Manages the Electronic Residency Application Service (ERAS) Schedules all applicants for interviewing with the program director(s) and other faculty as assigned. Updates recruitment brochures, websites, and material provided to Coordinates interview process, ranking, and post-match Submits National Resident Matching Program (NRMP) list via Verifies Educational Commission for Foreign Medical Graduates (ECFMG) documentation and ensures visa requirements are Coordinates information for and attends recruitment 10% Program Accreditation Understands the Accreditation Council for Graduate Medical Education (ACGME) and/or CODA requirements for institutional, core, and program Advises program director(s) of requirement interpretation Attends and maintains minutes of Residency Committee Coordinates completion of Program Information Form (PIF) for ACGME site Prepares department, faculty, and physicians-in-training for site Organizes Annual Program Evaluations and special review (if required) with institution''s graduate medical education (GME) 10% Information Technology Uses Internet for ACGME webADS, Appropriate Board Tracking, ERAS, MNRP, surveys, and national Maintains program management Develops and maintains database on physicians-in-training and Develops informational websites for faculty and physicians-in-training program. Creates and maintains recruiting web 10% Human Resources and Finance Assists in hiring, training, and counseling of office Directs office Prepares house officer vacation, sick leave, and leave of absence Evaluates resident(s)/fellow(s) in the assigned program well being and assists as needed to plan and execute events for well being. Educates resident(s)/fellow(s) in the training program on the department policies and procedures Assists with legal counsel on hiring and disciplinary actions. Coordinates faculty advisory and mentor Oversees budget for residency Coordinates and tracks all requests for use of the Continuing Education funds for the residents/fellows, program director and program administrator. Gathers internship and residency information site data for time distribution and Intern Resident Information System (IRIS) Monitors residency time and effort and ensures accurate Develops financial and disbursement arrangements between sponsoring and participating institutions. 5% Professional Development Attends local, state, and national GME and respective program Appraise program director(s) of trends in Presents at GME and respective conferences. Performs other related duties as assigned by the Assistant Dean for Graduate Medical Education and VA Affairs/DIO, Director of GME or Program Director to ensure the success of the institution. Non-Essential Position Functions and Duties 5% Marginal Functions Performs other related duties and responsibilities as assigned.