Residency Program Coordinator

Position Details

Position Information

Position Title Residency Program Coordinator UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Residency Coordinator is responsible for supporting operations and continued development of the Family Medicine - Retama residency located in Selma, TX. The Residency Coordinator reports to the Administrative Program Director.

This position will work out of the UIW School of Osteopathic Medicine Office that is located at the Brooks City Base location.

Benefits

UIW has been identified year after year as one of the nation's Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name Essential Duties Description of Job Duties

• Assist leadership and faculty with calendaring, forms, financial processes, and communication.
• Serve as a point of contact for residents and faculty with questions, problems, issues, or concerns pertaining to the program.
• Coordinate interview process to include collating/disseminating applications, arranging interviews and travel as needed, securing interview location and disseminating respective schedules.
• Document activities using residency management software and online information databases.
• Create and analyze reports.
• Assist with tracking finances and residency budget.
• Maintain confidential personnel matters and materials for the residency program.
• Assist in website content development and update as necessary.
• Develop promotional and recruitment materials for the residency program.
• Maintain personnel files for residents/fellows.
• Develop and implement a program, on a continual basis, to welcome, transition, and onboard all new residents and fellows.
• Prepare contracts for new residents, fellows, faculty, and adjunct services.
• Coordinate with the incoming residents/fellows to verify previous training and obtain licenses and certificates necessary to practice medicine in Texas.
• Assist in the coordination of graduation activities and events.
• Support wide array of activities for the graduate medical education program, including scheduling reminders (i.e., journal club, lectures, upcoming events, meetings, and ACGME deadlines), participate in the Clinical Competency Committee and Program Evaluation Committee, and assist with preparation of the annual program evaluation and ACGME ADS Annual Update.
• May travel to other UIW offices, hospitals, and off-campus sites to attend meetings, conferences, workshops, seminars, etc.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, record and transcribe meeting minutes.
• Order and maintain supplies and arrange for equipment maintenance.
• Perform other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Advanced skills in Microsoft Word, Excel, PowerPoint and Outlook or equivalent.
• Excellent communication and interpersonal skills (i.e. active listening, teamwork, dependability, flexibility, patience).
• Strong attention to detail.
• Strong events planning skills.
• Proficient budget skills.
• Ability to effectively multitask and anticipate needs in a fast-paced environment.
• Ability to maintain confidentiality.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor's Degree. Note that up to two (2) years of additional relevant experience will be considered for up to two (2) years of education.

Required Work Experience

Two (2) years of experience providing extensive administrative support in a complex office setting.

Preferred Qualifications

• Experience working with residency management software (New Innovations, MedHub, etc).
• Experience working in graduate medical education.
• Knowledge of CMS funding rules and regulations.
• Experience preparing grant proposals and applications.

Required Certifications, Licenses or Registrations

Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours

Monday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals.

Physical Demands

• Ability to lift up to 15lbs for table set-up/tear-down at events, as well as carry office supplies.
• Ability to reach overhead, bend, squat to retrieve office/events materials.
• Ability to push/pull event carts holding up to 50 lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current residents, as well as attend meetings on and off campus.

Posting Details

Posting Details

Posting Number AS2269PO Number of Vacancies 1 Job Type Full Time Job Category Administrator (exempt) Desired Start Date 07/16/2026 Position End Date (if temporary) Reports to Administrative Program Director Salary $48,000 Annualized Open Date 06/16/2026 Close Date Open Until Filled Yes Special Instructions to Applicant

This position will work out of the UIW School of Osteopathic Medicine Office that is located at the Brooks City Base location.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Letter of Recommendation 1
• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UIW Website

• HigherEdJobs.com

• Indeed

• LinkedIn

• WorkplaceDiversity.com

• HispanicDiversity.com

• BlackJobCenter.com

• WomensJobCenter.com

• VeteransConnect.com

• Personal Referral

• Employee Referral

• Other

• If you selected other, please tell us where?

(Open Ended Question)

• • This position requires a Bachelor's Degree and 2 years of experience providing extensive administrative support in a complex office setting. Note that up to 2 years of additional relevant experience will be considered for up to two years of education. Do you have at least one of the following?

• No

• Yes, Bachelor's Degree + 2 years required experience

• Yes, 90 college hours + 3 years required experience

• Yes, 60 college hours + 4 years required experience

• Yes, Associates Degree + 4 years required experience

• • Rate your experience in Microsoft Outlook, Word, Excel, PowerPoint, and Teams using the following rating scale for each application: (0) no experience; (1) minimal experience; (2) limited experience; (3) proficient experience; (4) advanced experience; and (5) expert experience. Indicate any special skills in each such as pivot tables, Vlookup, etc...

(Open Ended Question)

• • Describe your experience assisting in the planning/execution of events.

(Open Ended Question)

• • Describe your experience managing a departmental budget.

(Open Ended Question)

• • Do you currently have a valid driver's license AND are you at least 21 years of age, as required to drive for UIW?
• No
• Yes, I have a valid driver license and I am at least 21 years old