Summer RA Vaughn College of Aeronautics and Technology Effective date: May 2026 Job Title: Summer Resident Assistant (Summer RA) Department: Residence Life and Housing Division: Student Affairs Reports to: Director of Residence Life and Housing Hours: described below **Company Conformance Statements In the performance of their respective tasks and duties all employees are expected to conform to the following: Perform quality work within deadlines with or without direct supervision. Interact professionally with other students, employees, contractors, and vendors. Work effectively as a team contributor on assigned projects. Work independently while understanding the necessity for communicating and coordinating work efforts with supervisors, coworkers, customers, vendors, agencies, etc. Position purpose Summer Resident Assistant (Summer RA) provides leadership, service and assistance to all summer resident students and guests, assists in the daily operations of the College Residence Hall, and must possess exceptional customer service skills. The Summer RA must be knowledgeable about and able to implement college policies as well as serve as a resource regarding inquiries related to the campus and local community, providing referrals to appropriate offices/departments as needed. Summer RA are the face of Vaughn College to all occupants of the residence hall during the summer and must serve as a positive role model. The Summer RA is expected to, through effective programming and proactive outreach, create a sense of community in alignment with the College’s Core Values (Demonstrate Integrity, Embrace Diversity, Practice Collaboration, Achieve Impact, Choose Courage). The Summer RA position requires genuine personal commitment, flexibility, and a good understanding of the imprecise work hour description.
General Dates of Position: early May through mid-August. The demands of summer programs cannot easily be translated into hours worked per day or week because of the unique nature of the responsibilities and circumstances. This job requires the utmost flexibility in every aspect but mainly with desk shifts, on call nights, and check-in/outs.
Position Overview The Summer RA has a variety of job duties throughout the summer (including but not limited to): Administrative tasks- preparing keys, preparing door tags, completing paperwork, making copies, completing on call logs, compiling and submitting information reports, distributing pertinent information to residents Facility tasks- room arranging, suite inspections, entering work order requests, linen collection, linen sorting Operation tasks- weekly desks shifts (between 9AM – 6PM), check ins, check outs, on call duty shifts including holiday periods, and rounds in the hall Customer service tasks- answering general questions, troubleshooting issues, conducting tours, following up with customers, and providing excellent customer service overall. Safety and risk management tasks- initiating emergency protocols, reporting all issues and concerns, referrals to appropriate parties, and knowledgeable of policies surrounding risks to minors on campus
Major Responsibilities/Duties/Functions/Tasks Assist in the management of the residence hall, responding to all requests and emergencies during assigned duty hours (nightly/weekend). Attend and participate in staff training sessions held prior to the beginning of each semester and throughout the year. Serve as a resource to residents and escalate/refer issues to the appropriate administrator as needed. Have a general presence within the residence hall demonstrated by availability and approachability. Attend and participate in weekly staff meetings. Attending all scheduled in-service training offered during non-meeting times. Attend scheduled one-on-one meetings with the Director of Residence Life and Housing. Advise residents regarding campus resources to address concerns. Assist residents in their acclimation to community living and in living with room/suite mates. Design and implement experiences for floor members that enhance the social, educational, community, and personal development of residents and connects them to the floor, living learning community (if applicable), building, and College community. Conduct periodic floor meetings for the purpose of planning experiences, disseminating information, and explaining the residence hall policies and procedures. Relate well to individuals of all ethnic, racial, cultural, and religious backgrounds, encouraging better understanding of cultural diversity and individual differences on the floor and in the residence hall. Respond to all witnessed violations of Residence Life and College policies occurring in Vaughn College residence hall. Prepare and submit the appropriate report to the Residence Life staff within 24-hours (with pictures for evidence as applicable) Attend and participate in College judicial hearings when requested. Demonstrate commitment to development of living-learning communities through building positive relationships with campus partners, creating and implementing experiential opportunities that support the theme of your community and inspiring residents to be active participants, if applicable. Contribute to, and assist in the gathering of, assessment, both to understand levels of satisfaction and to gauge if learning outcomes have been attained. Promote an atmosphere characterized as inclusive with a high degree of civility exhibited by all. Assist with the management of summer camps, and support Summer Housing Assistantships (SHAs) in their daily work with camp participants. Perform other tasks as required to manage a residence hall.
Basic Expectations It is expected that the Summer RA will fulfill all the duties outlined in this position description with enthusiasm and commitment. Failure to uphold any basic expectation may result in job disciplinary action or immediate dismissal. A. The Vaughn College Residence Hall is expected to be the primary residence of each Summer RA, to ensure effective community building and, as essential staff, availability for emergencies. B. The Summer RA position is expected to be the Summer RA’s primary and/or sole job, and their priority after their academics. Any other employment such as an internship or other job, whether on-campus or off-campus, needs to be approved in advance by the Director of Residence Life and Housing. C. The Summer RA staff members are expected to maintain a consistent, regular presence in the hall and have flexibility to assist with unexpected community issues that may arise. The Summer RA who needs to spend more than 2 consecutive nights away from the residence hall must request advance approval from the Director of Residence Life and Housing. No more than 1 full weekend away per month will be approved. D. The Summer RA must be present and available before the start of each semester on the date specified by the Director of Residence Life and Housing, to participate in training and assist with building preparations for move-ins. The Summer RA also must be present and available until after each semester ends to assist with closing the residence hall and other related tasks. E. The responsibilities of the Summer RA position include, but are not limited to, being a resource person, programmer, policy enforcer, administrator, and role model. F. As a representative of the College and Residence Life staff, the Summer RA are expected to maintain a high level of job performance and to always behave in an ethical manner and a manner which upholds College and departmental policy. It is implicitly understood that the Summer RA will respect confidential issues appropriately. G. As a representative of the College and the housing staff, the Summer RA are expected to abide by and enforce all Vaughn College Community Standards, Human Resources policies, and Federal/State/Municipal Laws anywhere on campus or in Vaughn College owned or leased property.
Academics and Behavioral Good Standing: Vaughn College is committed to seeking applicants with strong academic skills to serve as peer leaders. Candidates must have a minimum of 2.5 cumulative grade point average to be considered for the Summer RA position. Students with serious judicial violations will not be considered for the Summer RA position. Anyone with special circumstances regarding GPA or judicial status should contact the Office of Residence Life and Housing. Administrative Actively inform residents of pertinent College information. Assist in the opening and closing of the residence hall, requiring time prior to the beginning of semester courses and time following the completion of the final exam period. Observe, receive and promptly process requests for maintenance repairs and custodial needs. Assess the physical condition of rooms before and after occupancy, preparing and filing the appropriate form with the immediate supervisor in a timely fashion. Interpret for, and disseminate to, the residents’ information/directives from Residence Life staff. Assist in special events where Residence Life, Housing and Dining Services play an important role (i.e. Orientation, Food Service Committee, etc.). Adhere to monthly calendar (new bulletin board presentation due the first of the month, conduct health and safety inspections, and host at least one program and floor meeting). Collaborate and communicate with the residence hall staff (contribute to hall meetings, stopping by the residence life office and checking email and the Summer RA mailbox no fewer than every other day for updates). If any of the above expectations are not met, the Summer RA may be placed on probation. During that probationary period, the Summer RA must adjust in his/her performance to meet those expectations, or the staff member may be released from his/her position. On-Call The Summer RA responds to lockouts, emergency situations, and policy violations for summer residents and summer camp participants. They will split duty coverage with the SHAs during summer operations. They also monitor residence hall conditions and fill out maintenance and custodial orders as necessary. Being on-call is an ideal time to be visible throughout the residence hall. It provides time to visit with residents and collaborate with other the Summer RA Must be available overnight from 6:00 p.m. to 9:00 a.m. to respond to emergencies for shifts during the week, and for 24 hours (6pm to 6pm the next day) for shifts during a weekend or during college breaks. Must be physically present for the office hours as requested, at a minimum, during their duty shift. Conduct rounds and send the duty log email at the end of the night. Address reported/observed incidents appropriately and in a timely fashion. Document incidents within 24 hours (include picture for evidence as applicable). It is expected that the Summer RA will be available on the day(s) they are assigned for on-call duty. If there is a need for switching coverage between the Summer RA, and SHAs, both need to send an email to the supervisor to be approved.
Policy Enforcement and Safety Understand, abide by and enforce the College’s Code of Conduct and Residence Life policies and document all violations of regulations. Educate, interpret, and hold residents accountable for community standards and College policies by assisting residents in developing a sense of responsibility for themselves and accountability for the living environment. Treat information and incidents with the appropriate level of confidentiality. Authorized room entry and use of keys is always expected. Misuse or loss of master keys is grounds for immediate termination.
Professional Skills Proficiency with Microsoft Office as well as general technical aptitude with various forms of hardware and software Possess strong interpersonal and communication skills Have ability to understand and effectively communicate the mission of Vaughn College Strong attention to detail and excellent time management skills If, after hire, any of the above expectations are not met, the Summer RA may be dismissed or placed on probationary status. During that probationary period, the Summer RA must adjust in his/her performance to meet the specified expectations, or the student staff member may be released from his/her position.
**Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Requirements: Must be a Vaughn college student Be in good academic standing (minimum GPA of 2.5) and good behavioral standing. Strong written and verbal communication skills. Must be personable and exhibit good customer service abilities. Must be tech savvy and familiar with Microsoft Office as well as able to learn and effectively use other computer/software applications as needed. This position requires sound judgment and the ability to maintain and protect sensitive data. Also required is the ability to understand following directions. Flexible schedule and personal availability.
Preferred Skills/Experience: Experience living within college residence hall Bilingual is a plus.
Work environment and physical functions This position is in both an office environment and floating environment within the residence hall depending on fluctuating needs. Generally, an employee needs to be able to sit, stand, and navigate throughout the residence hall inclusive of an office area, the lounges, and the hallways. Also, the ability to light lift items weighing up to approximately 15-20 pounds, such as office and event supplies, is necessary. The office equipment either individually used or shared with the department is the responsibility of all employees, inclusive of the student staff.
****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. **** Compensation The compensation for this position will be paid via $1,500 stipend |