Residential Remodeling Project Scheduling Specialist

Do you love turning a messy list of requests into a clean, achievable plan? Can you keep multiple crews, clients, and vendors aligned without breaking a sweat? Are you the person who notices the one missing detail that would derail tomorrow’s site visit? If yes, read on.

What You’ll Do

• Field and manage incoming calls with polished customer service that builds trust from the first hello.
• Prioritize communications so critical items rise to the top and distractions stay out of the way.
• Track leads from first contact through closeout, ensuring full visibility of progress.
• Schedule consultations, site visits, walkthroughs, and client meetings with accuracy.
• Facilitate day-to-day coordination among clients, crews, subcontractors, and suppliers.
• Follow up consistently on action items, approvals, and milestone targets.
• Record signed estimates, change orders, selections, permits, approvals, and project status.
• Keep internal and client-facing production schedules up to date and dependable.
• Anticipate and resolve scheduling conflicts and crew bottlenecks before they happen.
• Identify missing info early so the field team isn’t scrambling later.
• Maintain organized project documentation—estimates, invoices, permits, and job files.
• Assist with purchasing, material orders, and delivery logistics.
• Share timely, professional updates whenever the schedule shifts.
• Support accountability with employees, subcontractors, and vendors.
• Contribute to better systems, workflows, and operations as we grow.
• Use scheduling software, CRMs, digital workflows, and AI tools to streamline work.

Who You Are

• Exceptionally organized and masterful with time.
• Clear communicator—in writing and in conversation.
• Comfortable managing multiple priorities in a high-velocity environment.
• Detail-obsessed, with excellent follow-through.
• Proactive and able to work independently.
• Adaptable when priorities and schedules shift.
• Professional with clients, including high-end homeowners and HOA communities.
• Dependable, trustworthy, calm under pressure, and solution-focused.
• Eager to learn construction terminology, scheduling, and remodeling flows.

Bonus Points For

• Experience in construction, remodeling, cabinetry, interior design, or project coordination.
• Time spent in a construction office, service-based business, or residential remodeling environment.
• Hands-on familiarity with scheduling software, CRMs, project tools, and Microsoft Office or Google Workspace.

Your Toolbelt

• Customer Service
• Project Management
• Scheduling Experience
• Blueprint Reading

Ready to bring order to complex projects and keep teams moving in the same direction? Let’s do it.