Resources Planning & Administration Senior Specialist-Country Department Caribbean Group

Job Description

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Resources Planning & Administration Senior Specialist-Country Department Caribbean Group

City: Washington DC

Company: IDB

Posting End Date: 9/17/2026 11:59 PM EST

We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

We are looking for a strategic, solutions-oriented, Resource Planning and Administration (RPA) Senior Specialist to provide department-wide technical leadership for corporate, people, financial, and administrative management in the Country Department Caribbean Group (CCB). The role will translate institutional priorities and business needs into integrated resource strategies, governance practices, and practical solutions that strengthen performance, resilience, accountability, and service delivery across the Front Office and Country Offices.

You will serve as a trusted advisor to the CCB Manager and Management Team, working closely with Country Representatives and corporate partners. You will lead and coordinate the RPA function across CCB, providing technical guidance and oversight to the RPA Specialists in the Country Offices, and quality assurance to the broader administrative community.

What you'll do

• Advise CCB leadership on people, financial, corporate, and organizational matters; develop options, assess risks and trade-offs, and translate decisions into integrated business, workforce, budget, and operational plans aligned with institutional priorities.
• Lead the RPA teams across the Front Office and Country Offices, establish clear standards, roles, escalation thresholds, service expectations, controls, and review mechanisms, and ensure consistent and effective application of institutional policies and procedures.
• Lead workforce planning and oversee recruitment, onboarding, performance management, learning, mobility, engagement, recognition, diversity and inclusion, and offboarding processes; advise management on organizational design, staffing scenarios, office environment, and other sensitive workforce matters.
• Direct department-wide budget formulation, allocation, forecasting, execution, and reporting; provide management with timely analysis and recommendations, optimize resources across competing priorities, strengthen internal controls, and oversee accounting, payments, year-end activities, and other fiduciary responsibilities.
• Provide strategic oversight of procurement and the full contract lifecycle, including planning, competitive processes, execution, performance monitoring, and closeout; improve compliance, value for money, operational efficiency, and risk management across CCB.
• Oversee travel, facilities, security, business continuity and crisis management, records management, sustainability, fixed assets, official events, technology-enabled administrative services, and other corporate functions, ensuring continuity and responsive support across locations.
• Lead the continuous improvement of business processes; sponsor change-management initiatives; use data, automation, analytics, and digital tools to reduce friction, strengthen transparency, and improve the quality and speed of services.
• Build and share knowledge, tools, methodologies, and lessons learned; lead relevant learning and communication initiatives; maintain strong networks with corporate partners; and represent CCB in departmental and Bank-wide working groups, reviews, audits, and other relevant forums.

What you'll need

Education: Master's degree in Business Administration, Financial Management, Accounting, Human Resources, Operations Management, Public Administration, or another field relevant to the responsibilities of the role.

Experience: At least five years (seven preferably) of experience in human resources, workforce planning, budgeting and financial management, procurement and contract management, corporate services, organizational change, or general administration. Demonstrated experience advising senior management, leading complex multi-stakeholder initiatives, supervising teams, and operating with a high degree of autonomy. Experience in a multi-cultural environment is highly desirable.

Technical knowledge: Advanced knowledge of resource planning and administration, internal controls, business and workforce planning, budget analysis and forecasting, procurement and contract oversight, risk management, process improvement, and change management. Strong ability to use data, digital tools, and management information to support decisions and improve service delivery. Knowledge of IDB Group policies, systems, and administrative processes is highly desirable.

Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Requirements

Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.

Type of contract and duration

International staff contract, 36 months initially, renewable upon mutual agreement.

What we offer

The IDB Group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:

• A competitive compensation package, including an annual base salary expressed on a net-of-tax basis.
• Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender-neutral parental leave.
• Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs.
• Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future.
• We offer assistance with relocation and visa applications for you and your family when it applies.
• On-site position with the occasional flexibility of teleworking.
• Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.
• Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.
• Other perks (country specific): Lactation Room, Daycare Center, Gym, Bike Racks, Parking, spouse career support, and others.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.

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