Revenue Clerk

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receive records and distribute incoming department mail.
• Receive payments/reimbursements from the public, enterprises, government programs, and employees.
• Post payments to Account Receivables.
• Prepare ADOT Tribal Governmental Fuel Refund for the Official Vehicle's consumed gas.
• Issue receipts for each cash transaction, enter the cash transactions into the accounting system for posting, and prepare bank deposits within 24 hours.
• Make all reservations for travel, airfare, and car rentals.
• Oversee the supply room inventory and order new supplies as needed.
• Issue weekly eye vouchers for various Tribal Members.
• Maintain an up-to-date file system for Tribal Government and Enterprises accounts payable.
• Maintain petty cash accounts and log all outgoing disbursements.
• Receive Employees & Tribal Members' Loans, code them accordingly.
• Calculate the Postage and UPS usage by departments and prepare journal entries.
• Responsible for obtaining signatures for all accounts payable and payroll checks.
• Verify balances for Emergency Assistance Requests and provide a report of approved loans to the Loan Committee.
• Contact Program Directors when checks requested are ready to pick up.
• Assist with the yearly profit share distribution; file 700+ affidavits and loan documents.
• Perform typing and filing duties as needed.
• Generate/process documentation requested by the public, employees, and Tribal Members.
• Assist with the Tribal Receptionist duties as needed.
• Assist Auditors as needed.
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient in the use of a complex fund accounting computer system.
• Ability to make mathematical computations quickly and accurately.
• Ability to maintain effective working relations with and among employees, tribal members, and the public.
• Ability to work independently or as a team member.
• Ability to meet deadlines.

QUALIFICATIONS

• Experience in the use of spreadsheet applications, including Word and Excel.
• Must have excellent customer service qualifications.
• Effective organizational, stress, and time management skills.
• Must be able to undergo and pass a DPS/FBI fingerprint background investigation and cannot have two (2) or more misdemeanors or felony convictions.

EDUCATION AND/OR EXPERIENCE

• Associate's degree in a related field or trade school, professional or technical certification, specialized training
• 3 years of work experience in a clerical, finance, or administrative support position or related field

Under the general supervision of the Finance Director, the Finance Clerk is responsible for accounts payable and the maintenance of other financial records.