About Wolfe's Neck Center
Wolfe's Neck Center for Agriculture & the Environment is a fast-growing, national nonprofit organization based on a campus of over 600 acres of coastal farmland in Freeport, Maine. Our work
is dedicated to creating a world where agriculture and food systems support farmer viability, thriving ecosystems, and vibrant communities. Through regenerative farming demonstration and training, innovative research, and collaborations, Wolfe's Neck Center works to advance agriculture
- on our own farm, regionally, and nationally - to accelerate holistic change in food systems and mitigate the effects of a changing climate.
Position Overview
The Revenue & Payroll Specialist will be responsible for the accounts receivable process and the daily recording and balancing of revenues from multiple points-of-sale. The role will also be responsible for bi-monthly payroll, as well as other assignments.
This role requires a strong focus on accuracy and the ability to handle multiple tasks efficiently. You will work closely with both internal teams and external customers to ensure the timely collection
of outstanding balances, precise recording of revenues, following up on any discrepancies, as well ensuring a smooth and accurate payroll transmittal while maintaining all necessary documentation.
Key Responsibilities
-Daily download of the prior day's revenues; review, balancing and the recording of all sales
receipts, donations & contributions in the Quickbooks Financial System
-Generate and send accurate invoices for goods, services, and event rentals, communicating regularly with internal stakeholders on aging items and payments received, and ensuring all A/R invoices are issued through the Finance Department
-Work closely with internal teams to resolve any issues impacting accounts receivable; provide support for audits and financial reviews
-Monitor and record incoming payments to appropriate accounts, and reconcile payment discrepancies
-Review timecards and employee expense reports, and connect with various departments on any
missing punches or incomplete information
-Work closely with HR Coordinator on new hires, terminations, and status changes to ensure
smooth onboarding/offboarding, as well as processing any pay rate or deduction changes with prior
approvals from appropriate manager(s)
-Process bi-weekly payroll in accordance with all applicable federal and State wage & hour laws -Work closely with Paper Trails and the iSolved system to ensure data integrity and accuracy, as
well as ensuring compliance with relevant updates or changes in wage & hour/labor laws
-Issue yearly payroll calendar with pay period dates and deadlines specific to transmittal
-Maintain accurate and organized records of all transactions, communications, and account
activities; ensure compliance with company policies and legal requirements
-Work with the Director of Finance to ensure evidence of review is maintained for all financial
system entries and for payroll processing
-Active participation in the month-end close process and monthly balance sheet reconciliations
-Active participation in yearly financial audit
-Other projects and duties as assigned
Qualifications
The requirements listed below are representative of the knowledge, skill, and/or ability required to
perform this job successfully. If you do not fit this description perfectly but believe that you would be a
good fit for this position, please do not hesitate to reach out with questions or apply. Reasonable
accommodations may be made for individuals with disabilities to perform essential functions.
2-5+ years in payroll and/or accounting roles.
BA/BS in Accounting or Business preferred, or equivalent experience.
Proficiency in Microsoft Excel/Google Sheets, Google Drive, Financial software (such as
Quickbooks, Blackbaud, Sage, etc), and Payroll software (such as iSolved, ADP, Quickbooks
Payroll, or Paychex, etc.)
Strong attention to detail, high confidentiality, time management, problem-solving, and
solid communication abilities.
Location/Benefits:
The Revenue & Payroll Specialist is a full-time position based primarily at Wolfe's Neck Center in
Freeport, ME. Hybrid option may be available. As a full-time employee of Wolfe's Neck Center, this
position is eligible for benefits including employer-paid health insurance premiums, dental
insurance, paid vacation and holidays, and our retirement savings plan. Compensation
commensurate with experience: $48,000 - $50,000
Non-Discriminatory Selection Process:
Wolfe's Neck Center for Agriculture & the Environment welcomes a diverse pool of candidates. In accordance with federal Equal Opportunity laws, Wolfe's Neck Center does not discriminate on the
basis of race, color, religion, national origin, ancestry, sex, age, sexual orientation including gender identity or expression, veteran status, or physical or mental disability in the hiring of its employees.
Applicants are selected based on their ability to perform the essential functions of the job, prior work experience, and references from previous employers. American With Disabilities Statement
Applicants must be able to perform the essential functions of this position with or without reasonable accommodation. This job description summarizes the primary duties and responsibilities of the role and may change as business needs evolve. It is not an employment contract and does not guarantee employment for any specific period; employment is at will, in
accordance with applicable laws