Reverifications Team Leader

WHO WE ARE:

Xactus (pronounced ‘Zac-tus’) is the leading verification innovator for the mortgage industry. We have over 6,500 clients ranging from the largest bank and non-bank mortgage originators to credit unions and mortgage brokers. Xactus works closely with our clients to digitally integrate a 360° approach to verification across their workflows. As a result, lenders can easily access the technology necessary to meet consumer demands for a modern mortgage experience with industry-leading speed, reliability, and accuracy – while also closing more loans more quickly with greater profitability.

Xactus is proud to provide a friendly work environment that is primarily remote. Our workforce provides many opportunities for you to enhance your skills with our top-notch financial leadership team who prioritizes building talent. If you are curious and searching for a change that will be fun and rewarding, please reach out to us! We would love to have you on our team!

WHO YOU ARE:

You are a career-minded, driven individual who is looking for a position that challenges you and supports your professional development.

THE BENEFITS WE OFFER:

A friendly, supportive environment which is highly rated by Xactus employees. Feedback from our employees says: “The people I work with treat each other with respect,” “I feel accepted by my coworkers,” and “The person I report to cares about me as a person.”

Xactus offers medical, vision and dental insurances, bonus programs, fitness reimbursement and other healthy life-style programs through our benefits carrier, 401k plan with a company match, short and long-term disability, life insurance, accident and critical illness insurance, health savings account, flexible spending account, employee assistance program, legal services, employee discounts and more.

SUMMARY:

The Reverifications Team Leader plays a pivotal role the accuracy and efficiency of our reverification processes, providing exceptional service to both internal and external clients. They are a key player in coaching and training the team, driving process improvements, and ensuring effective communication across various departments and stakeholders.

This is a full-time, work-from-home/remote position. The hourly rate will be $23-$27 per hour depending on experience. Normal operating hours will be from 9:00am-5:30pm ET. 

Work equipment is provided. 

#LI-REMOTE

ESSENTIAL FUNCTIONS:

The following is a list of essential functions, which is subject to change at any time and without advance notice.  Management may assign new duties, reassign existing duties, or eliminate a function based on business needs or at its sole discretion.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Performance Monitoring: Monitor team performance, set and track performance metrics, and implement performance improvement plans in the following areas:

• Productivity
• Quality performance
• Turnaround Time Oversight
• Customer Satisfaction
• Hold Time Management

Escalation Management: Act as a point of escalation for challenging client issues, resolving conflicts, and ensuring timely resolution.

Team Leadership and Management

• Oversee the daily operations of the Reverifications team.
• Provide leadership and direction to team members, ensuring high performance and adherence to company standards and procedures.
• Conduct regular team meetings and one-on-one sessions to review performance and provide constructive feedback.

Coaching and Training

• Identify training needs and organize training sessions to enhance team skills and knowledge.
• Mentor team members to help them achieve their career goals and improve their performance in financial and employment reverification processes.

Process Improvement

• Continuously assess and improve verification processes for greater efficiency and accuracy.
• Implement best practices and innovative solutions to streamline workflows and enhance the verification process.

Reporting and Communication

• Prepare and present reports on team performance, process metrics, and improvement initiatives.
• Act as the primary point of contact for internal and external communication related to reverifications.
• Liaise with other departments to ensure seamless integration of the reverification process.

Problem Solving

• Address and resolve complex issues in verification processes, providing effective solutions in a timely manner.
• Facilitate discussions to address challenges and roadblocks faced by the team.

Client Interaction and Customer Service

• Engage with clients to understand their needs, respond to inquiries, and maintain strong professional relationships.
• Ensure high standards of customer service and client satisfaction.

Quality Control and Compliance

• Monitor the accuracy of verifications performed by the team.
• Ensure compliance with legal and regulatory requirements related to financial and employment verifications.

Training and Development: Identify training needs within the team and provide ongoing training and development opportunities to enhance team members' skills and knowledge.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

• High School diploma or equivalent required
• Associate’s degree in business or related field desired
• Proven experience in a supervisory or leadership role, preferably in verifications or a related area.

SKILLS AND COMPETENTCIES:

• Strong knowledge of financial and employment reverification processes.
• Proficient in data analysis and reporting.
• Ability to lead and motivate a team, with strong coaching and mentorship skills.
• Excellent problem-solving, organizational, and analytical skills.
• Superior communication and interpersonal skills.
• High level of integrity and professionalism.
• Ability to work in a fast-paced environment and manage multiple priorities.

WORKING CONDITIONS: 

• Remote/work-from-home environment; team members are expected to adhere to company policies and remote work guidelines.
• High-speed internet is required.
• A distraction-free setting conducive to continuous work and provides confidentiality required.
• May require flexibility in hours. 

PHYSICAL DEMANDS

Xactus promotes an equal opportunity workplace, which includes reasonable accommodations of otherwise qualified disabled applicants and employees. Please contact your supervisor or Human Resources with questions regarding the physical demands of this position.

• Lifting/carrying up to 10 lbs.
• Manual dexterity for computer and phone work
• Speaking, hearing and vision are required to perform essential functions

ADDITIONAL INFORMATION REGARDING EMPLOYMENT WITH XACTUS:

If applying for a position at Xactus, candidates must be a resident of the United States, and should be authorized and eligible for employment in the United States. Xactus does not provide visa sponsorship at this time. 

If hired to work at Xactus, employment is contingent upon successful completion of required background checks and pre-employment drug screening.