RFP Coordinator/Manager

SchooLinks is one of the fastest growing SaaS companies, and the number one college and career readiness platform, changing the way school districts unleash their students' potential.

Districts and states buy through formal procurement, which means the RFP is often our first and most consequential impression. The RFP Manager owns that process end to end: deciding which opportunities are worth pursuing, running each proposal to an on-time, high-quality submission, and keeping our proposal content library sharp so every response starts from our best material.

This is a high-ownership role for someone who thrives on deadlines, moves fast without dropping details, and treats a submitted proposal as a scoreboard, not a checkbox. You'll work across sales, leadership, and finance, and you'll be the single point of accountability for every proposal that leaves the building. Win rate and on-time submission rate are yours to move.

Responsibilities

• Opportunity Qualification
• Maintain the RFP inbox at inbox zero, triaging and logging every solicitation the day it arrives.
• Qualify opportunities against clear go/no-go criteria and surface the ones worth pursuing
• Working the Proposal
• Coordinate the response across sales, leadership and finance, keeping everyone accountable to their piece.
• Own the deadline. Build the timeline backward from submission and make on-time delivery non-negotiable.
• Write clear, persuasive, compliant proposals that answer exactly what's asked.
• Complete required forms and attachments, directly or by pulling answers from the right people.
• Own communication with procurement throughout the process, submitting questions, tracking addenda, and chasing outstanding answers.
• Maintaining the Document Library
• Keep all template and boilerplate content current, so every proposal starts from vetted material.
• Manage all FOIA (public records) requests, coordinating with legal as needed.

What Success Looks Like

• The RFP inbox is at zero and every opportunity has a documented, defensible go/no-go decision.
• Proposals are submitted on time, every time, with zero disqualifications for missed requirements or incomplete forms.
• Rate of getting to demo stage & win improve over time
• The content library is current enough that any proposal can start from vetted, ready-to-use material.
• Procurement contacts experience SchooLinks as responsive, precise, and easy to work with.