RFP Support Coordinator

RFP SUPPORT COORDINATOR
TEMPORARY / CONTRACT | ONSITE – EAST DALLAS, TX
$30–$36/HOUR | FULL-TIME | POTENTIAL TEMP-TO-HIRE

Imprimis Group is seeking an experienced RFP Support Coordinator for a potential temporary opportunity with an established transportation and logistics organization in East Dallas.

This position will support the Rates/Pricing department by coordinating customer bids, managing deadlines, maintaining project trackers, and ensuring accuracy throughout the RFP process.

Position Overview:

The RFP Support Coordinator will play an important role in keeping multiple customer bids and administrative workflows organized and on schedule. This individual will work closely with Rates Analysts, administrative support staff, and sales leadership to track progress, coordinate assignments, and identify potential issues before they impact deadlines.

The ideal candidate has strong Excel skills, excellent organizational abilities, and experience coordinating multiple projects or administrative processes in a fast-paced environment.

This is a hands-on coordination role, not a traditional management position.

Key Responsibilities:

• Coordinate and track multiple customer RFPs, bids, and proposal deadlines.
• Maintain master spreadsheets, bid calendars, project trackers, and status reports.
• Organize incoming RFP documentation and consolidate information from multiple sources.
• Assist with data entry, document formatting, and customer-specific bid templates.
• Coordinate workflow and assignments between support staff and the Rates/Pricing team.
• Perform quality-control reviews to identify missing information, discrepancies, and errors.
• Track document revisions, pricing updates, and submission requirements.
• Communicate project status, outstanding items, and deadline risks to leadership.
• Assist with customer portal uploads and bid submission preparation.
• Identify workflow challenges and escalate concerns as needed.

Required Qualifications:

• Previous experience in project coordination, operations support, proposal coordination, or similar administrative roles.
• Strong intermediate to advanced Microsoft Excel skills.
• Experience maintaining complex spreadsheets, trackers, and reports.
• Excellent organizational, multitasking, and time-management skills.
• Strong attention to detail and data accuracy.
• Ability to coordinate multiple assignments and competing deadlines.
• Strong written and verbal communication skills.
• Experience working across multiple departments or teams.
• Dependable attendance and ability to work full-time onsite in East Dallas.

Preferred Qualifications:

• RFP, proposal, bid, or pricing coordination experience.
• Transportation, logistics, supply chain, or contract administration background.
• Experience with PivotTables, Excel lookups, and data reconciliation.
• Familiarity with AS400 or similar systems.
• Previous experience supporting senior leadership or sales operations.
• Experience with workflow coordination or process improvement.

Additional Information:

This is a temporary/contract opportunity with potential for extension or permanent conversion, depending on business needs and performance.

Candidates should be comfortable balancing hands-on administrative responsibilities with project coordination, deadline management, and communication across multiple teams.

APPLY TODAY by sending your resume via Word doc to recruiting@imprimis.com for immediate consideration.