Project Director Grants (3810) Emergency Management Grants & Finance Specialist State of Rhode Island Emergency Management Agency (RIEMA) Cranston, Rhode Island Contract Type: Multi-year contract Schedule: Monday Friday, 40 hours per week Work Arrangement: Primarily onsite with 1 remote day per week Maximum
Position Overview The Rhode Island Emergency Management Agency (RIEMA) is seeking a Project Director Grants / Emergency Management Grants & Finance Specialist to join its Grants and Finance team. This position supports the administration, monitoring, and financial oversight of federal emergency management and cybersecurity grant programs. The ideal candidate has hands-on experience managing or administering federal grants, preferably in an emergency management, homeland security, public safety, or governmental environment. College coursework is preferred; however, relevant grants administration experience is the primary qualification.
Key Responsibilities
Assist with drafting cybersecurity grant applications, investment justifications, and work plans
Support applicants throughout the grant application process
Collaborate on financial forecasting, budgets, and allocations
Facilitate grant program rollout meetings (virtual and in-person)
Review and score grant project applications impartially
Prepare and submit quarterly and semi-annual reports (FEMA GO), BSIR reporting, and grant amendments
Collect documentation and data for state and federal audits
Prepare sub-recipient award documents and award letters
Review reimbursement requests and audit payroll and procurement documentation
Review requests for funding reallocations and period-of-performance extensions
Support National Cybersecurity Review (NCSR) data collection
Draft grant communications including approvals, closeouts, and de-obligations
Conduct desk audits and onsite monitoring visits to project locations
Track documentation and reimbursement status for sub-recipients
Ensure compliance with federal regulations (2 CFR 200), FEMA Authorized Equipment List, state purchasing policies, and program requirements
Complete required state and federal training Qualifications
Experience administering or managing federal grants (required)
Experience with FEMA, homeland security, emergency management, or public sector grants (strongly preferred)
Knowledge of 2 CFR 200 Uniform Guidance and audit/compliance processes preferred
Strong organizational, analytical, and documentation skills
Ability to manage multiple deadlines and communicate with multiple stakeholders
Proficiency in Microsoft Office (Excel, Word, Outlook) Additional Information This role requires collaboration with internal staff, municipal partners, and federal stakeholders. Candidates must be comfortable reviewing financial documentation, monitoring compliance, and conducting both virtual and in-person site visits.