Right of Way Document Specialist

The Right of Way Document Specialist (DS) will assist the Right of Way Department/Section Manager on a variety of right of way projects of varying complexity. This position will act as a coordinator and project liaison to the project team throughout the project. The DS will maintain document control, manage databases and coordinate and track project activities and communications to ensure project goals are accomplished within the prescribed timeframe and budget parameters.

• Assist Project Managers and Project Leads in developing, monitoring, and maintaining project schedules and budgets on right of way projects
• Support survey, right of way acquisition, and damage settlement during construction activities with reporting and document management
• Communicate frequently with appropriate personnel to stay informed of project status
• Create and update project status reports and GIS databases
• Assist with project analysis and reporting as required
• Provide status updates for each project and administer schedules and reports
• Responsible for drafting letters, developing offer packages, and conducting market data studies.
• Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system.
• Prepare, review, track, mail, and maintain Right of Way acquisition documents.
• Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials.
• Maintaining and updating project databases, spreadsheets, and electronic filing systems including GIS systems.
• Managing client correspondence, phone calls, and emails with professionalism and timely follow-up.
• Partner with Project Staff in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files.
• Assist with administrative areas for projects and daily right of way management operations under the direction of the PM/SM/DM
• Provide project analysis and support to Right of Way Project Managers, Engineering, Project Management, Construction Management, and Project Leads
• Assist with project controls efforts, including project cost reporting, scheduling, project work breakdown structure establishment, project set-up and closeout within the accounting system, and field progress tracking.
• Assist with the development of internal and external reports including, project budgeting, cost reports, project cash flow forecast, and project status reports to all stakeholders.
• Adhere to s safety programs, trainings, and policies.

Ability to work collaboratively with others (Owner's, Contractors, Project Managers, Engineers and Designers) in a multi-discipline project team environment to resolve design or drawing issues as appropriate and to accomplish objectives.

Primarily an office working environment. Must have the ability to use repetitive hand motion and the ability to grasp and type using general office equipment. Must be able to sit for long periods of time, talk, hear, walk and stand. Must be able to lift and or move up to 10 pounds.

Travel to a client site may require traversing potentially ungraded ground, steps, ladders, etc

Requires the ability to collect and analyze information to make decisions. Must have the ability to exercise sound judgment and solve problems; the ability to organize and prioritize responsibilities; the ability to read and apply financial and quantitative analysis; the ability to articulate and speak in front of others; the ability to work under stressful situations, good cognitive skills, ability to maintain accuracy in work, and the ability to concentrate on more than one task at a time. Must have the ability to understand and apply written/verbal instructions and the ability to delegate instructions

• Minimum of (3) three years of technical documentation experience within the Right of Way and/or Real Estate industry.
• Excellent written & verbal communication skills.
• Strong analytical and problem solving skills.
• Must have experience tracking, reporting, and analyzing data
• Ability to thrive in a fast paced, demanding work environment, ability to work overtime on short notice,
• High proficiency using Microsoft Office.
• Experience Primavera Contract Manager or similar change management software is preferred.

ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.