Data Center Safety Administrator

Reports To: Project Safety Manager / EHS Manager

Location: Project Site (Data Center Construction Project)

Position Type: Full-Time

Position Summary

The Data Center Safety Administrator supports all administrative aspects of project safety operations, including onboarding, compliance tracking, safety documentation, training records, reporting, audit support, subcontractor safety requirements, and workforce tracking. This position serves as the administrative backbone of the project safety team and plays a critical role in maintaining compliance, supporting safety leadership, and ensuring accurate project safety records. The role is primarily office/trailer based but requires daily interaction with project personnel, subcontractors, and site safety staff.

Primary Responsibilities

Contractor & Employee Onboarding

• Manage site sign-in applications and workforce tracking systems.
• Track employee orientation completion, onboarding metrics, and workforce headcount reports.
• Maintain onboarding and orientation records for all project personnel.

Safety Documentation & Compliance

• Maintain employee and subcontractor safety files, ensuring all documentation is complete, current, and audit-ready.
• Track and manage Personal Protective Equipment (PPE) issuance records and related documentation.
• Maintain subcontractor safety documentation including safety plans, training records, certifications, and project-specific compliance requirements.
• Manage project safety documentation within Procore and other project management platforms.
• Monitor corrective actions resulting from audits, inspections, observations, and incidents to ensure timely closure.

JHA / Permit Administration

• Review submitted Job Hazard Analyses (JHAs) for completeness.
• Collect and maintain daily JHAs from subcontractors.
• Track permit-required activities including:
  • Hot work permits
  • Confined space permits
  • Excavation permits
  • Energization permits
  • LOTO documentation
• Maintain project permit logs and filing systems.

Safety Reporting & Data Management

• Maintain incident, injury, near miss, and claim documentation files in accordance with company and client requirements.
• Track safety audit findings, corrective actions, and closure status.
• Assist with weekly and monthly safety performance reporting for project leadership and client teams.
• Support safety KPI dashboards, trend tracking, and project safety scorecards.

Audit & Inspection Support

• Organize documentation for client audits and safety inspections.
• Assist site safety leadership with audit preparation.
• Maintain electronic and hard-copy safety records.
• Ensure project files remain organized and accessible.

Project Administrative Support

• Assist Safety Managers, Safety Specialists, and Project Leadership with administrative and compliance-related tasks.
• Coordinate safety meetings and maintain attendance records and documentation.
• Prepare agendas, sign-in sheets, training materials, and meeting minutes.
• Support project communication between field personnel, subcontractors, and safety leadership.
• Help ensure safety administrative requirements are completed accurately and on time.
• Anticipate documentation needs and proactively assist Safety Managers in maintaining compliance.
• Maintain organized electronic and hard-copy filing systems for all project safety documentation.

Required Qualifications

• High School Diploma or GED required.
• 2+ years of administrative, safety, construction, or project coordination experience preferred.
• Strong Microsoft Office skills including:
  • Excel
  • Word
  • Outlook
  • Teams
• Strong data entry and recordkeeping abilities.
• Ability to maintain confidential information.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently in a fast-paced construction environment.

Preferred Qualifications

• Construction industry experience.
• Data center or mission-critical project experience.
• OSHA 10 or OSHA 30 certification.
• Experience maintaining safety documentation in Procore.
• Experience supporting construction safety programs, claims administration, or project compliance initiatives.
• Experience with workforce sign-in or badging systems.
• Experience with:
  • Procore
  • Autodesk Build
  • SmartSheet
  • ISNetworld
  • Avetta
  • Power BI
• Experience supporting safety departments or EHS programs.
• Bilingual (English/Spanish) preferred.

Key Success Factors

• Proactively supports Safety Managers by anticipating administrative and compliance needs.
• Maintains accurate records that support audit readiness and project compliance objectives.
• Demonstrates a strong sense of ownership over project safety documentation and reporting requirements.
• Highly organized and detail-oriented.
• Strong computer and document management skills.
• Ability to manage multiple priorities simultaneously.
• Professional interaction with craft workers, subcontractors, clients, and project leadership.
• Maintains audit-ready documentation at all times.
• Supports a positive safety culture through accuracy, accountability, and responsiveness.

Typical Daily Activities

• Process new worker enrollments and orientation documentation.
• Manage safety orientation and onboarding tracking.
• Maintain employee and subcontractor safety files.
• Collect, review, and file JHAs and permit documentation.
• Track PPE issuance records and training compliance.
• Update workforce headcount, orientation, and sign-in system records.
• Monitor certification, training, and documentation expiration dates.
• Maintain Procore safety documentation and project compliance records.
• Track incident reports, near misses, injury documentation, and claim files.
• Support safety audits and maintain corrective action logs.
• Prepare weekly and monthly safety reports.
• Assist with safety meeting documentation and attendance tracking.
• Support Safety Managers with administrative, reporting, and compliance requirements.