Safety Administrative Coordinator

AtWork - Austin Northeast

Cedar Park, TX

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JOB DETAILS

SKILLS

Administrative Skills, Analysis Skills, Auditing, Communication Skills, Corrective Action, Customer Relations, Customer Support/Service, Data Quality, Detail Oriented, Documentation, Environmental Compliance, File Audits, File Management, Maintain Compliance, Microsoft Excel, Microsoft Office, Monitor Regulations, Multitasking, Organizational Skills, Performance Analysis, Presentation/Verbal Skills, Problem Solving Skills, Provincial Laws and Regulations, Quality Management, Quality Metrics, Record Keeping, Regulations, Regulatory Compliance, Regulatory Requirements, Safety Compliance, Safety/Work Safety, State Laws and Regulations, Tax Regulations, Tax Reporting, Team Player, Test Program, Time Management, Training/Teaching, Writing Skills

LOCATION

Cedar Park, TX

POSTED

1 day ago

AtWork Personnel is seeking a detail-oriented Safety Administrative Coordinator to join a growing transportation compliance team. This position is responsible for supporting multiple carrier clients by managing safety compliance programs, monitoring regulatory requirements, preparing for audits, and ensuring accurate fuel tax reporting.

This is an opportunity for a compliance professional to take ownership of safety and regulatory programs while serving as a trusted advisor to transportation clients. The ideal candidate will be highly organized, customer-focused, and capable of managing multiple compliance responsibilities in a fast-paced environment.

Ideal Candidate Profile:

• Demonstrates strong attention to detail and accuracy
• Enjoys working with regulations, documentation, and compliance processes
• Possesses excellent client relationship and communication skills
• Takes ownership of assigned accounts and compliance responsibilities
• Able to balance multiple client deadlines while maintaining quality standards
• Works independently while contributing to a collaborative team environment
• Committed to helping clients remain compliant and audit-ready

Core Responsibilities:

Safety Compliance Management

• Develop, implement, and maintain motor carrier safety and compliance programs for client carriers
• Maintain and audit Driver Qualification Files (DQFs) to ensure regulatory compliance
• Monitor and manage Drug & Alcohol Testing Program compliance requirements
• Assist clients with accident register maintenance and post-accident procedures
• Monitor safety performance and identify areas requiring corrective action
• Prepare clients for FMCSA audits and compliance reviews
• Respond to audit requests, notices of violation, and regulatory inquiries
• Assist with development and implementation of Corrective Action Plans (CAPs)
• Provide compliance guidance and support to client carriers
• Deliver training and compliance education to safety managers and operations personnel
• Maintain confidentiality and data integrity across all client accounts

IFTA Reporting & Compliance

• Prepare, review, and file quarterly IFTA fuel tax reports for assigned clients
• Collect, validate, reconcile, and maintain mileage and fuel purchase records
• Ensure compliance with IFTA, state, and provincial regulations
• Identify discrepancies in fuel, mileage, and trip reporting data and resolve issues promptly
• Communicate with clients regarding reporting requirements, deadlines, corrections, and compliance matters
• Respond to IFTA notices, inquiries, audits, and reporting requests
• Maintain accurate records and supporting documentation for audit readiness
• Coordinate with internal compliance and operations teams to ensure reporting accuracy

Technical Environment

• FMCSA safety compliance regulations
• Driver Qualification File management
• Drug & Alcohol Testing Program administration
• Motor carrier safety auditing and compliance reviews
• IFTA fuel tax reporting and compliance processes
• Microsoft Office Suite, including Excel
• Multi-client compliance management environment

Required Qualifications:

• Experience supporting regulatory compliance, safety programs, or transportation operations
• Strong organizational and documentation skills
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Excel
• Ability to manage multiple priorities and deadlines simultaneously
• Strong problem-solving and analytical abilities
• Professional customer service and client communication skills

AtWork is an Equal Opportunity Employer. AtWork does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

About the Company

AtWork - Austin Northeast

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