Safety Operations Manager

Harlem Children's Zone (HCZ) — a world‑renowned education and poverty‑fighting organization based in New York — seeks an enthusiastic, dedicated, and mission aligned Safety Operation Manager with the Safety Department.The Safety Operation Manager will bring a passion for the mission of Harlem Children's Zone: break the cycle of intergenerational poverty with comprehensive, on‑the‑ground programming that builds up opportunities for children and families to thrive in school, work, and life.Our HCZ Safety Team is committed to creating safe spaces for our scholars, families, community, and staff members to thrive. We are stationed at 15+ HCZ sites with a team of New York State licensed safety officers. We provide 24‑hour support, 365 days a year, at our 3 Charter School/Community Center locations.Reporting to the Safety Director, the Safety Operations Manager is responsible for overseeing the administrative aspects of the Safety team. The ideal candidate must be comfortable working in a fast‑paced environment and balance the ability to work independently with effective collaboration between the Safety team and the rest of the organization.For more information, check out Want to Work at Harlem Children's Zone? Here's 7 Things You Need to Know.RequirementsH.S. diploma, Bachelor's degree preferred3+ years of related professional experienceWho You AreProficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and OutlookStrong scheduling and calendar management skillsProven success in administering multiple projects simultaneously and prioritizing workloadExcellent project and time management skillsImpeccable attention to details and deadlinesExcellent communication skills, including written and oral communication skillsProven ability to work with a diverse staffResourcefulness, creativity, and strong problem‑solving skills is a plusWhat You'll DoAdministrative Duties:Maintain employee informationFile absence notes, assist with employee timekeeping via UltiProUpdate the weekly vacancy reportTrack staff annual Security Guard training requirementsMaintain and update staff contact information, i.e., mobile phone numbers, site numbers, etc.Coordinate new hire onboarding processTrack hiring progress with candidates to ensure all documents are submitted on time.Calendar Management:Manage the Director's calendarManage the Events calendar across the departmentEstablish and maintain internal HCZ departmental relationshipsAct as Department HR liaisonSet up and coordinate meetings and conferences, both internal and external to HCZResponsible for updating department databases, including inventory, staffing and others as requestedPurchasing and Vendor Management:Communicate with vendors for billing inquiriesSubmit departmental purchase orders, vendor invoices, reimbursements, and other general expenses in a timely mannerOperations Management:Data entry for Certify Me building access systemAssist with training coordination, including obtaining materials for the teamAssist Safety Director with key and access code managementAssist Director in keeping alarm codes and emergency response call lists currentOn call during working hours to assist in coordinating staff assignments during safety crisis issues.Assist with the administration of the Fresh Works work order, space request, and incident reporting systemPerform other duties as assignedScheduleMonday, Wednesday, Friday 9 – 5 pm and Tuesday and Thursday 10 – 6 pmAs a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.Our Exceptional Full‑Time Benefits Include:Highly competitive base salariesPaid time offEmployee referral bonusCareer advancementNo‑cost health insuranceLife InsuranceShort‑and long‑term disabilityAdditional voluntary benefitsWellness discountsCommuter benefitsFinancial wellness perksAdditional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)The salary range for this position is $60,000 per year. To be considered, interested applicants can also submit a cover letter and resume to hczcareers@hcz.org. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children's Zone is an EOE.#J-18808-Ljbffr