The Administrator is responsible for coordinating, managing, and supporting all administrative functions related to the Safety & Training programs. This role ensures compliance with Safety, Training & apprenticeship standards, maintains accurate records, coordinates training activities, supports apprentices and instructors, and serves as a liaison between apprentices, employers, training providers, and regulatory agencies.
Responsibilities
Program Administration
Administer day-to-day operations of the lineman apprenticeship program.
Maintain apprentice enrollment, registration, and progression records.
Monitor apprentice compliance with program requirements, including work hours, training hours, certifications, and evaluations.
Prepare and submit required reports to state and federal apprenticeship agencies.
Assist in the development and implementation of Safety & Training policies and procedures.
Training Coordination
Schedule classroom instruction, field training, testing, and related program activities.
Coordinate with instructors, training centers, and employers to ensure training requirements are met.
Track apprentice attendance, grades, certifications, and completion milestones.
Maintain training calendars and communicate schedules to apprentices and their superiors.
Compliance & Recordkeeping
Ensure program compliance with Department of Labor, state apprenticeship standards, and industry regulations.
Maintain confidential apprentice files and electronic databases.
Prepare documentation for audits, inspections, and accreditation reviews.
Monitor safety training requirements and certification renewals.
Apprentice Support
Serve as the primary administrative point of contact for apprentices.
Assist apprentices with registration, training schedules, and program requirements.
Respond to inquiries and provide guidance regarding apprenticeship policies and procedures.
Coordinate apprentice schedules and graduation activities.
Stakeholder Relations
Collaborate with utility companies, contractors, labor organizations, educational institutions, and regulatory agencies.
Support apprenticeship committee meetings by preparing agendas, reports, and meeting minutes.
Maintain effective communication with employers regarding apprentice progress and program requirements.
Data Management & Reporting
Generate reports on apprentice enrollment, retention, completion rates, and workforce development metrics.
Maintain apprenticeship management systems and databases.
Analyze program data and provide recommendations for continuous improvement.
Qualifications
Required Qualifications
High School graduate or equivalent.
Minimum of 2-3 years of administrative, program coordination, or workforce development experience.
Strong organizational and recordkeeping skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management systems.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and deadlines.
Preferred Qualifications
Experience working with apprenticeship, workforce development, training, or educational programs.
Knowledge of Department of Labor apprenticeship regulations and reporting requirements.
Experience in the utility, electrical, construction, or skilled trades industry.