Administrative Skills, Calendar Management, Conference Management, Correctional Health, Customer Relations, Customer Relationship Management (CRM) Systems, Database Administration, Database Technology, Dental Insurance, Detail Oriented, Employee Assistance Plan, Employee Benefits, Establish Priorities, File Management, Health Plan, Healthcare, Healthcare Providers, Logistics, Marketing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Reporting Skills, Request for Proposals (RFP), Revenue/Sales Reporting, Sales, Sales Administration, Sales Presentation, Sales Prospecting, Sales Support, Spreadsheets, Time Management, Vision Plan, Willing to Travel
NaphCare has an excellent opportunity for a Sales Administrative Assistant to join our Corporate Headquarters in Birmingham, AL. The Sales Administrative Assistant will be responsible for maintaining target databases, researching, organizing, and tracking key sales information. This individual will work closely with the sales team and report to the EVP/COO, while also interfacing professionally with clients and prospective customers as needed.
This role requires a highly organized individual with a strong interest in sales, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Occasional travel, up to 10%, will be required to support conventions and client meetings.
Responsibilities:
- Provide administrative support to the sales team, including: reporting, FOIA requests, file management, and tracking of key initiatives
- Maintain and update target databases, ensuring accuracy and organization of sales information
- Prepare reports, spreadsheets, and presentations to support sales activities
- Assist with scheduling, calendar management, and follow-up on appointments and action items
- Track and monitor upcoming bids, RFPs, and proposal deadlines
- Monitor and track relevant industry news alerts to support sales awareness and opportunities
- Coordinate logistics for conferences, conventions, and meetings, including limited travel support
- Provide ongoing organizational support to help the sales team operate efficiently and effectively
Qualifications:
- Associate’s or Bachelor’s degree preferred, or equivalent administrative experience (sales or marketing experience strongly preferred)
- 1–3 years of administrative support experience required
- Exceptional organizational skills with the ability to prioritize and meet deadlines in a fast-paced environment
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Excel skill required.
- Experience with CRM or database systems preferred
- Ability to travel up to 10% as needed
Why Join NaphCare?
NaphCare is one of the largest providers of healthcare services to correctional facilities throughout the US, and we are growing. If you have never considered a career in correctional healthcare, now may be the time! In addition to competitive salaries and generous employee benefits, we have opportunities for new graduates and experienced medical professionals, promote educational growth, and strongly support career advancement within the company.
NaphCare Benefits for Full-Time Employees Include:
- Health, dental & vision insurance that starts day one!
- Prescriptions free of charge through our health plan, beginning day one
- Lowest Cost Benefits!
- Employee Assistance Program (EAP) services
- 401K and Roth with company contribution that starts day one!
- Tuition Assistance
- Referral bonuses
- Term life insurance at no cost to the employee
- Generous paid time off & paid holidays
- Free continuing education and CMEs
If you would like to speak with me to learn more about this position and NaphCare, apply directly to the position to initiate the application process, and I’ll be in touch.
Equal Opportunity Employer: disability/veteran
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Naphcare, Inc.
NaphCare is dedicated to implementing cost-effective, quality services according to our clients' needs.
Because every facility is unique, we tailor our services to meet each client's respective needs. We deliver solutions based on your requests rather than telling you how to run your facility. NaphCare evaluates, evolves, and adapts our programs according to not only client needs, but also the ever-changing field of correctional healthcare.
When you choose NaphCare, you choose a proactive, preventive healthcare provider. We focus on a “Day One” mentality, providing care up front and without delay. Our clients experience greater efficiency, a reduction in unnecessary costs, and transfer their legal liability, all without giving up their independence. NaphCare is leading the way with an all-in-one approach to correctional healthcare that provides services unique to your facility.
Personal Attention
With NaphCare, people come first. We are proud of our company culture and ability to connect with our clients on a personal level, and it is NaphCare's mission to continue our history of personalized service. Care is not reserved simply for the patients entrusted to us, but also for our client partners. We care for our clients by providing efficient services to reduce their costs, communicating regularly about our services, listening to the client, providing accountability through continuous quality studies and reporting, and working with integrity at all times.
Company Consistency
Also, as an independent healthcare partner, we are free from complex partnerships and distant investors that limit our competitors' responsiveness. NaphCare has not undergone any corporate reorganization or restructuring since the company was founded in 1989, and has no plans to do so in the future. This stability, along with planned and structured growth, ensures that our client partners receive personal attention from our administrative and medical support team at our headquarters.
Financial Stability
NaphCare is a financially stable and fiscally responsible company. Throughout our history, we have maintained steady, measured growth, more stable than sweeping corporate changes. Our clients do not have to worry about drastic shifts in our company and how such changes will affect their services.
One of the best indicators of a company's financial stability is its ability to secure insurance and a bonding line. NaphCare is proud of our ability to provide performance bonds, rather than letters of credit. Due to our financial strength, NaphCare has exceptional insurance programs that indemnify our clients against litigation regarding healthcare services.