Sales Administrative Assistant

Threaded Fasteners

Tulsa, OK

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JOB DETAILS

SKILLS

Administrative Skills, Billing, Communication Skills, Computer Skills, Credit Cards, Customer Relations, Customer Support/Service, Data Entry, Database Administration, Depth Perception, Detail Oriented, Order Picking/Packing, Order Processing, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Purchasing/Procurement, Resolve Customer Issues, Sales, Sales Administration, Sales Support, Team Player, Warehousing, Willing to Travel, Word Processing, Writing Skills

LOCATION

Tulsa, OK

POSTED

1 day ago

Summary/Objective

The Sales Administrative Assistant performs a variety of clerical and administrative duties to support the Sales Team and the Branch.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Always present a professional image to customers and vendors
Establish friendly relations with customers and maintain ongoing relations with the customers
Assist the sales team in providing quotes to the customer
Enter sales orders into the Prophet 21 system
Provide assistance and directions to walk-in customers and visitors
Handle all incoming calls to the main line
Perform billing duties as needed
Occasionally remit payments for Will Call and Credit Card payments sent via email per customer request
Enter purchase orders into the Prophet 21 system.
Purchase material
Expedite orders
Compile Cert Packets for customers
Schedule shipments
Follow-up on shipped orders
Help resolve customer issues
Work with warehouse personnel to follow up on order status, aid in problem resolution, etc.
Backup receiving
Scan and link documents into the Prophet 21 system
Balance Cash Drawer
Order all office/overhead supplies
Prepare Bills of Lading
Contact shipping vendors to arrange daily pick-ups
Document freight charges for invoicing

Competencies (Knowledge)

Excellent computer knowledge with proficiency in database management and word processing
Data entry skills
Understanding of the sales process
High energy level
Ability to perform multifaceted projects in conjunction with day-to-day activities
Excellent communication skills, both verbal and written
Professional demeanor
Resourceful, well organized, highly dependable, efficient, and detail-oriented
Team player

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is a largely sedentary role. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; bend, stoop, or squat; talk or hear; and taste or smell. Pushing, pulling, and lifting approx. 25 lbs. when working with product in the warehouse. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.

Travel

No travel is required for this position.

Required Education and Experience

High school diploma or equivalent.
Two to three years' previous administrative experience.

Preferred Education and Experience

Knowledge and experience with the Prophet 21 system

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

About the Company

Threaded Fasteners

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