Administrative Skills, Asset Disposal, CDL Driver's License, Communication Skills, Customer Support/Service, Detail Oriented, Document Management, Documentation, Equipment Maintenance/Repair, Healthcare, Heavy Equipment/Vehicles, Inventory Management, Lift/Move 50 Pounds, Microsoft Excel, Microsoft Product Family, Microsoft Word, Multitasking, Network Integration, Network Operations Center, Office Equipment, Operational Support, Organizational Skills, Presentation/Verbal Skills, Procedure Development, Quality Control, Record Keeping, Rentals, Revenue Growth, Sales, Sales Administration, Sales Operations, Sales Support, Salesforce.com, Solution Sales, Systems Maintenance, Team Player, Writing Skills
Sales Administrative Coordinator
Custom Truck One Source has changed the way the industry looks at specialized truck and heavy equipment solutions. With sales, rentals, aftermarket parts and service, equipment customization, remanufacturing, financing solutions, and asset disposal, our team of experts, vast equipment breadth and integrated network of locations across North America offer superior service and unmatched efficiency for our customers. Your success is what's next with Custom Truck One Source.
The Sales Administrative Coordinator plays a key role in supporting our Sales Department through accurate documentation, customer communication, and coordination of inventory and deliveries. This position is ideal for someone who thrives in a fast-paced environment, enjoys working with both internal teams and customers, and brings strong organizational skills to every task.
Essential Duties and Responsibilities
- Manage Inventory Documentation by collecting required paperwork and updating internal systems.
- Communicate with Customers to obtain signatures and ensure all documentation is complete.
- Prepare Dealership Documents for new orders.
- Coordinate Deliveries with customers and transport companies.
- Schedule Shipwell Deliveries and obtain transport quotes.
- Update Truck Locator with inventory movement.
- Provide After‑Hours Support for driveaway companies as needed.
- Maintain Salesforce Records including quotes, correspondence, and historical files.
- Generate Sales Quotes and process NOC sold units.
- Serve as a Liaison between Sales and Operations to confirm build details.
- Coordinate External Requirements for Operations.
- Cross‑Train in QC and Mod Center functions related to Sales.
- Transport Trucks On‑Site as needed.
- Inspect Completed Equipment before staging for pickup or delivery.
- Review Build Costs for completed units.
Required Skills and Qualifications
- Valid driver's license (CDL preferred).
- Ability to obtain Sales and Dealership licenses.
- Strong organizational skills and exceptional attention to detail.
- Assertive, proactive approach to work.
- Ability to follow established procedures consistently.
- Excellent written and verbal communication skills.
- Outgoing, customer‑focused personality.
- Ability to multitask in a fast‑paced environment.
- Proficiency in Microsoft Word and Excel and ability to learn internal systems
Preferred Qualifications
- Administrative experience (3-5 years).
- Experience with all Microsoft applications.
- Previous sales and dealership experience.
Working Conditions
- Majority of work is performed in an office setting but may require going into the shop area.
- Ability to work around common office equipment, supplies and environments.
- Overtime may be required.
Physical Requirements
- Ability to sit or stand for extended periods.
- Ability to bend, stoop, and lift up to 50 lbs.
This role offers the opportunity to be at the center of Sales operations – supporting customers, collaborating with multiple departments, and contributing directly to the success of each completed build. If you enjoy variety, responsibility, and a team-oriented environment, this position is a strong fit.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Benefits
- 401(k) with Employer Match
- Competitive Health Care
- Dental, Vision, and Life Insurance
- Paid Vacation, Sick and Holidays
- STD/ LTD
- Partner Discounts
- Investment in Employee Development
Custom Truck One Source is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.