Sales Administrator

The Sales Administrator provides essential operational support to the sales team, ensuring smooth execution of day‑to‑day activities. This role focuses on administrative coordination, document preparation, invoicing accuracy, and maintaining organized, professional sales materials. The ideal candidate is detail‑oriented, proactive, and comfortable working in a fast-paced, customer-focused environment.

Key Responsibilities

• Sales Documentation & Presentations
  • Create, update, and format PowerPoint presentations, sales decks, and proposal materials.
  • Maintain consistent branding, messaging, and visual quality across all sales documents.
  • Support preparation of client-facing materials for meetings, demos, and events.
• Invoicing & Order Processing
  • Prepare and issue customer invoices with accuracy and timeliness.
  • Track invoice status, payments, and follow-ups.
  • Coordinate with finance to resolve discrepancies or billing questions.
• Sales Operations Support
  • Manage and update CRM records, sales logs, and customer information.
  • Assist with quote generation, contract preparation, and documentation workflows.
  • Support reporting activities, including weekly sales summaries and pipeline updates.
• Administrative Coordination
  • Schedule meetings, coordinate calendars, and assist with internal communication.
  • Organize digital files, maintain shared folders, and ensure documentation is up to date.
  • Provide general administrative support to sales leadership and account managers.

Qualifications

• Strong proficiency in Microsoft PowerPoint, Excel, and Word.
• Experience with invoicing systems or basic accounting workflows.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple tasks and deadlines with minimal supervision.
• Prior experience in sales support, administrative roles, or customer service preferred.

Success Traits

• Reliable, consistent follow-through.
• High-quality document preparation and presentation skills.
• Comfortable working with numbers and billing details.
• Proactive problem-solver who anticipates needs.
• Team-oriented with a service mindset.

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