Roof Technology Partners delivers expert commercial roofing solutions built on engineering-driven design, technical expertise, and long-term performance. We specialize in reroofing, service, maintenance, and restoration for complex facilities across the Southeast, using innovative approaches to solve real roofing challenges. At Roof Technology Partners, we offer more than a job, we offer the opportunity to build a lasting career with a team committed to safety, quality, and customer success.
Roof Technology Partners is looking to bring on an Estimating Coordinator to serve as the central hub of the estimating process, ensuring all bid opportunities are received, organized, and executed efficiently from intake through submission.
This role is critical to driving organization, communication, and accountability across the preconstruction function, enabling estimators to focus on high-value activities while ensuring no opportunity falls through the cracks.
What's in it for you?
- PTO
- 401k
- Paid Holidays
- Health Insurance
- Opportunities for professional growth and advancement
Your Role
Opportunity Intake & Assignment
- Receive and log all incoming bid opportunities (ITBs, invitations, plan room downloads)
- Review opportunities for completeness and alignment with company criteria
- Assign projects to estimators based on workload, geography, and scope
Bid Coordination & Calendar Management
- Maintain and manage the master bid calendar, including all deadlines and milestones
- Track and communicate key dates such as RFIs, pre-bid meetings, site visits, and addenda
- Ensure estimators are aligned on timelines and aware of any changes
Subcontractor & Vendor Coordination
- Solicit subcontractor participation for applicable scopes
- Maintain and update subcontractor and vendor database
- Distribute bid invitations and track responses
- Follow up to ensure proper coverage on each project
Material Pricing & Takeoff Support
- Assist in obtaining material quotes from suppliers
- Support estimators with quantity takeoffs and measurements as needed
- Help organize and compare pricing inputs
RFI & Addenda Management
- Track RFI deadlines and ensure timely submission
- Monitor and distribute addenda to the estimating team
- Maintain version control of all project documents
Prequalification & Compliance
- Complete and submit contractor prequalification packages
- Maintain up-to-date documentation including insurance, safety, and financials
- Coordinate with internal teams to ensure compliance requirements are met
Bonding & Risk Coordination
- Coordinate bid bond and performance/payment bond requests
- Interface with bonding agents and internal stakeholders
Pipeline, Documentation & Post-Bid Support
- Maintain organized digital files for each pursuit (plans, specs, addenda, correspondence)
- Ensure all opportunities are tracked in internal systems
- Assist with bid packaging, submission, and confirmation
- Track bid results to support future win-rate improvements
Communication & Coordination
- Serve as a point of contact for general contractors and plan rooms
- Support communication between estimators, vendors, and internal teams
What You Bring
- 2+ years of experience in construction administration, estimating support, or similar role preferred
- Familiarity with construction documents (plans and specifications) is a plus
- Strong organizational and time management skills with the ability to manage multiple deadlines
- High attention to detail and accuracy
- Proactive mindset with a strong sense of ownership and follow-through
- Strong communication skills, both written and verbal
- Ability to thrive in a fast-paced, deadline-driven environment
- Proficiency in Microsoft Office; experience with construction or estimating software is a plus
Final compensation will be based on experience, skills, and location.
US Pay Range
$70,000—$85,000 USD
Thank you for considering a career with Roof Technology Partners. We invest in our people and provide competitive pay, benefits, and a supportive work environment where your skills and contributions matter.
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Roof Technology Partners