Sales Assistant

Job Title: Sales Assistant

Job Description

The Sales Assistant provides on-site support to the Project Manager and the sales department by handling estimates, quotes, contracts, documents, and reports. This role focuses on accurate data entry, quote preparation, order review, and coordination with internal teams and external customers. The position offers clear growth opportunities into more technical and estimating-related roles for individuals who perform well and are eager to learn.

Responsibilities

• Enter project and order data into proprietary design software with a high level of accuracy.
• Input information into the estimating spreadsheet to develop quotes for sales representatives.
• Maintain up-to-date quote, sales, and job information in management software (SAGE).
• Review customer purchase orders for accuracy and alignment with previously issued quotes.
• Interact daily with internal teams, including sales, engineering, and accounting, to support ongoing projects and orders.
• Communicate professionally with external customers to support sales activities and order processing.
• Prepare weekly and monthly sales reports for management, ensuring data is complete and accurate.
• Perform order entry, processing, and fulfillment tasks, including entering approximately two orders per week.
• Apply basic and fractional mathematics to verify dimensions, quantities, and pricing in quotes and orders.
• Support general clerical tasks related to construction and manufacturing projects as needed.
• Organize and maintain digital and physical documentation related to sales and project activities.
• Manage time effectively to meet deadlines and prioritize multiple tasks in a fast-paced environment.

Essential Skills

• Working knowledge of Microsoft Office, including Word and Excel.
• Proficiency in data entry, including inputting dimensions into software and spreadsheets.
• Basic math skills, including fractional mathematics, to support estimating and order review.
• English proficiency in both speaking and writing to handle internal and external communication.
• Ability to perform order entry, order processing, and order fulfillment tasks accurately.
• Strong organizational skills to manage quotes, orders, and documentation.
• Self-motivation and the ability to work independently while supporting a team.
• Clerical experience in an office environment, preferably supporting construction or manufacturing activities.

Additional Skills & Qualifications

• Experience in construction or manufacturing environments is a plus.
• Familiarity with management software such as SAGE is beneficial.
• Interest in learning technical detailing and estimating concepts.
• Willingness to develop skills in AutoCAD or similar tools as career growth opportunities arise.
• Ability to collaborate effectively with sales, engineering, and accounting teams.
• Strong attention to detail when reviewing purchase orders and preparing quotes.

Job Type & Location

This is a Contract to Hire position based out of Fernley, NV.

Pay and Benefits

The pay range for this position is $17.00 - $17.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fernley,NV.

Application Deadline

This position is anticipated to close on Jul 21, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.