Sales Coordinator - Hampton Roads Media Group

Hampton Roads Media Group, is looking for a highly organized, detail-oriented Sales Coordinator to support our sales team. This in person position in Chesapeake, VA is a great opportunity for someone who thrives in a fast-paced, deadline-driven environment, enjoys juggling multiple priorities, and wants to be part of a team that is passionate about marketing, client service, and growing revenue for local businesses.

Key responsibilities include:

• Support Media Advisors, the Director of Sales, and the General Manager with a variety of administrative and sales support tasks
• Create sales proposals, media kits, and station promotion and sponsorship packages
• Create banners and graphics for clients and their campaigns
• Prepare proof-of-performance reports, billing reports, and other recurring sales reports
• Manage deal setup, contracts, reporting, and customer service for the deal platform
• Maintain sponsor availability and update sponsorship packages as inventory changes
• Keep sales materials and internal resources, including the Sales Intranet, current and organized
• Enter orders and production requests, and pull spot times for Media Advisors as needed
• Assist with onboarding & training by helping grant access to platforms and tools for new hires
• Provide support for backend sales systems and platforms such as House Accounts, VCreative, Marketron, Media Monitors, Miller Kaplan, and related tools
• Coordinate contests, promotions, and special sales initiatives, including package tracking and supporting annual promotional programs
• Handle creative support projects such as sales calendars, gift certificates, web statistics, thank-you letters, and web banner ads
• Coordinate details and logistics for various events like golf tournaments and company events, including prizes, trophies, registration, signage, expense & revenue reports
• Assist with setup and execution of weekly sales meetings, staff parties, outings, and other team events
• Train and serve as backup support for Traffic Director-related duties as needed