If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.Position SummaryThe Sales Coordinator plays a critical role in supporting the Sales team within a dynamic new home building environment. This position is responsible for ensuring the accuracy, timeliness, and organization of sales operations, marketing coordination, and reporting processes. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced setting.Key ResponsibilitiesMaintain and organize contract related documents and templates for all communitiesAssist with HOA document management (in coordination with Land team)Maintain and update pricing trackers (spec pricing, lot premiums, releases)Assist in resetting terminated contracts (documentation + tracking)Coordinate and track spec home cleanings and readiness for marketing/photosMaintain digital maps for sales, operations, and starts teamsTrack daily sales traffic and prospect data to ensure up-to-date reportingGenerate and compile top prospect and performance reports for the Director/VP of Sales & Marketing, as neededUtilize HubSpot (CRM) reporting system, reviewing for inconsistencies and communicating with Sales leadership where opportunities may existSupport the preparation of new community strategy memos and new community summit presentations, including data collection and presentation materialsMaintain, update, and submit new listings for inclusion in MLSEnsure MLS listings are accurate and current within 24 hours of updatesUpdate pricing on website community pages and monitor and update website inventory to reflect current availability and product offeringsTrack and organize CMA submissions and documentationAssist in coordinating sales meetings, marketing/community events, and training sessions for New Home AdvisorsProvide general administrative and operational support to the sales and marketing team as neededCollaborate with Area Sales Manager and Marketing Manager on signage needsCoordinate installation timelines with signage installers for large-format signageProcure, distribute and maintain signage permits (where applicable)Maintain inventory of all temporary signage (T-stakes, A-frames, inserts, etc.)Conduct periodic signage audits to ensure proper placement and brand consistencyCoordinate, upload, maintain, and audit photos for completed homes on website and MLSUpload and organize marketing assets, such as photos, videos, renderings, and brochuresAssist with email campaigns (lists, scheduling, QA) and landing page setupMaintain sales office collateral (digital + physical)Coordinate logistics for grand openings and realtor eventsAssist in the development and maintenance of marketing calendars, ensuring alignment with community launches and campaignsQualificationsHigh School diploma or GEDBachelor's Degree in Marketing, Business, or related field (preferred)At least two years' relevant experienceProficiency with CRM systems and Microsoft Office Suite (Excel, Word, PowerPoint)Strong organizational skills with exceptional attention to detailAbility to manage multiple tasks and meet deadlines in a fast-paced environmentExcellent written and verbal communication skillsFamiliarity with MLS systems and real estate processes is preferredBenefitsPaid vacation401k with match & profit sharingEmployee discount on a Hakes Brothers home#J-18808-Ljbffr