Sales CoordinatorJob SummaryThe Sales Coordinator assists the sales department in generating revenue by engaging in professional client communications, managing booking details, and supporting sales manager and directors. This role ensures smooth execution of group reservations, meetings, and events and has an emphasis on precision, personalization, and exceptional service standards.Key ResponsibilitiesManager overall amenity process – including Alice input, coordination, note cards and distribution to departments.Deliver amenities as neededMaintain accurate record log of leadsSend prequalification correspondence for wedding leadsHandle inquiries for group bookings, weddings and social events by logging each inquiry and inputting it into Delphi system, assigning it to appropriate manager.Merge and format documents from Delphi for sales manager reviewMaintain and log internal meetings in Delphi, prepare internal banquet event orderOrder office supplies on monthly basis and amenities/gifts as requestedSupport site inspections and familiarization tripsProcessing invoices and expense reports into BirchstreetCreate PO's in BirchstreetCreate turnover folders for sales to conference serviceAct as liaison between clients and internal departmentsRespond promptly and professionally to client requestsMaintain gift certificate log for printed and used certificates. Create/send as requestedCoordinate priorities and timelines of tasks, provide clear communication with status updates.Send Revinate survey's following group conclusionMaintain Delphi systemCurrent Team3 sales managers, 2 directors, 1 executive leaderReportingWeekly reservation due date reports (Monday's)Weekly event reports (Monday's)Weekly distribution of GRC (Monday's)Weekly distribution of inquiry report (Monday's)QualificationsFlexibility. This is a demanding business,and it requiresyouto managemultiple priorities while meeting varying deadlines.Time Management. Ability to prioritize and manage multiple tasks and pop-up items within communicated deadlines.Experience. Previous experience passionately providing service to others and providing administrative support in ateam-orientedenvironment, ensuring accuracy and attention to detailPeople Person. The best part of serving others is creating experiences for them that go beyond the expected.Great communicator. Providing amazing experiences requires the ability to communicate fluently in English both verbally and through excellent written communication.Technology. Fluent in all MS Office tools and ability to learn and become proficient in additional programs.Needed AttributesExcellent verbal and written communication ability, enthusiastic and flexible temperament. Employees must fulfill their performance standards for this position and comply with policies, rules, and procedures of the Resort, including those outlined in the Employee Handbook or otherwise communicated (verbally or in writing) to employees. The job description is intended to describe the general nature and work responsibilities of the position. This job description and duties of this position are subject to change, modification and addition as deemed necessary by the Resort. Employees are required to comply with supervisory instructions and perform other job duties, responsibilities, and assignments requested by supervisors, managers or other Resort representatives.We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.#J-18808-Ljbffr