The Sales Coordinator will provide support to the sales team by performing a variety of administrative tasks, which includes maintaining sales department records, filing contracts, confirming receipt of equipment, and assisting with the preparation of contracts and quotes.
RESPONSIBILITIES:
Prepares documentation such as quotes, contracts, and RFP/RFI responses for potential customers
Maintains all quote documentation and the WIP with accurate pricing and configurations for all Account Managers
Maintains all sales demonstration tools and applications
Coordinates job billing with the sales team
Enters jobs into the system and assists with ordering equipment for said jobs
Confirms the arrival of parts for service and contract projects and notifies appropriate personnel of arrival
Files and maintains documentation according to record keeping and retention guidelines
Attends sales meetings
Responsible for reporting job progress to sales and leadership team
Assists with Account Receivable (explanation of why items are owed, contacting customers for payment, etc.)
Other Duties as assigned
MINIMUM AND/OR PREFERRED QUALIFICATIONS:
EDUCATION:
EXPERIENCE:
CERTIFICATES, LICENSES, REGISTRATIONS:
SKILL REQUIREMENTS:
Excellent customer service skills.
Strong attention to detail and ability to work independently.
Organized with the ability to multi-task in a fast-paced environment.
Personal computer skills, strong typing ability and knowledge of Microsoft Office.
PHYSICAL DEMANDS
WORK ENVIRONMENT:
This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.
REASONABLE ACCOMODATION:
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company's business operations.
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employees understand the above job description and agree to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employees understand the Company reserves the right to delegate, remove, expand or change all responsibilities. Employees acknowledge that he/she can fulfill the above duties with or without reasonable accommodation.