Sales Coordinator

Sales Coordinator

Reports To: Director of Sales and Marketing

The Shreveport Convention Center, an SMG managed facility has an opening for a Sales and Marketing Coordinator.

Position Scope:

• Manages sales and marketing functions to maximize effectiveness and achieve business goals, with special emphasis on the local business market.
• Maintains booking system for the facility.
• Provides assistance and support to Director of Sales & Marketing as required.

Major Responsibilities:

• Maintains sales collateral inventory (sales brochures, inserts, direct mail brochures, etc) and advises Director when additional materials are needed.
• Coordinates and manages all information input into the facility's booking system, including revising and updating booking data to ensure accurate information in maintained in order to provide the greatest utilization of the facility's meeting and exhibit space.
• Track contracts, rental deposits, insurance payments and insurance certificates.
• Provide Director and other sales personnel with regular updates on outstanding contracts, deposits and certificates of insurance.
• Serve as a liaison with Director and SMG's Corporate MIS Department regarding booking procedures, problems with booking system, etc.
• Provide assistance to Sales & Marketing department by taking booking request/information from prospective clients over the telephone or in person. Keep Director updated and ensure requests are distributed to appropriate staff.
• Create event files and maintain them.
• Handle telephone inquires from prospective clients regarding events at facility. Maintain a professional attitude with all clients, vendors, facility staff, hotel staff and senior management.
• Follow up with client request for information.
• Manages all administrative activities related to sales efforts, including updating booking information in booking system, maintain personal customer database, created event masters and distributing them, running reports, etc.
• Create event flyers to place on Daktronics and Indoor Boards. Maintain event boards.
• Check references on Promoter Applications.
• Create contracts, print calendars, place holds on booking system for Director.
• Manage file cabinets. Move old files to make room for new ones.
• Attend production meetings each week.
• And all other duties as assigned by Director of Sales.

Knowledge/Skills/Special Abilities:

• B.A/B.S. plus minimum one year industry-related experience preferred.
• Excellent interpersonal and communications skills, oral and written.
• Basic computer skills required, including experience with Excel and Microsoft Word.
• Strong organizational and time management skills, as well as flexibility and the ability to prioritize responsibilities in a fast-paced environment are essential