Sales Department Coordinator & Project Manager

Sales Department Coordinator and Project Manager

Full Time | Monday-Friday | 8:30am-5pm

UMC has been certified A Great Place to Workfor the 8th year in a row! 88% of our teammates say they feel they make a difference in the work that they do at UMC!

UMC is currently seeking a Sales Dept. Coordinator and Project Manager for our Home office in Neptune, NJ.

Requirements for a Sales Dept. Coordinator and Project Manager:

• Associate's degree or equivalent combination of education and experience.
• 2+ years of experience providing executive-level support, project coordination, sales support, marketing operations, or similar roles requiring strong organization, follow-through, and cross-functional coordination.

Responsibilities for a Sales Dept. Coordinator and Project Manager:

• Executive Support & Coordination: Provide high-level support to the Vice President of Sales & Marketing and the Home Office Sales & Marketing team, including managing complex calendars, scheduling meetings, preparing documents and presentations, coordinating internal and external meetings, preparing agendas, capturing detailed meeting notes, tracking action items, and ensuring timely follow-up. Maintain organized digital files and documentation across multiple initiatives. Coordinate travel arrangements and logistics as needed.
• Research & Reporting: Assist with market research, competitive analysis, budgeting inputs and SWOT documentation to support sales strategy and positioning. Track progress toward goals and prepare clear summary reports and dashboards. Maintain visual trackers for leadership updates and cross-departmental alignment.
• Project Coordination - Growth & New Community Development: Provide coordination support for new community development and presale initiatives, including maintaining project timelines, task lists, milestone trackers, deliverable logs, and action-item registers. Support recurring project meetings by preparing agendas, capturing minutes, tracking decisions, and monitoring follow-up actions, risks, and dependencies. Assist with document control and version management for project-related materials, including presentations, reports, approvals, and distribution lists. Coordinate scheduling and logistics for internal meetings, partner meetings, and site visits as appropriate. Track deliverables across internal departments and external partners to support timely execution. Support the setup, launch, and ongoing operations of temporary sales centers, including coordination of materials, logistics, vendor support, and marketing collateral approvals and distribution across digital and print channels.
• Communications & Outreach Support: Support grassroots marketing and outreach efforts in collaboration with the on-site sales team. Assist with planning and execution of sales events, webinars, information sessions, and community presentations. Track RSVP, registrations, attendance, and follow-up needs. Support internal communications related to sales progress, presales goals, marketing initiatives, and project updates.
• Financial & Operational Support: Provide light financial and coordination support related to Sales and Marketing projects and initiatives. Includes tracking invoices, maintaining budget trackers, routing documentation for approvals, and supporting purchase order or vendor coordination processes assigned.
• Confidentiality & Professional Discretion: Maintain confidentiality of sensitive information related to sales strategy, development projects, financial data, residents, teammates, and partners. Exercise sound judgment and discretion in all communications and documentation.
• Work Environment, Schedule & Travel Expectations: This role operates in a hybrid environment, with a combination of remote work and in-person presence as needed. Travel may be required to UMC locations, the Home Office, and a new community development project. Occasional evening or weekend availability may be required to support events, meetings, or critical project milestones.

About UMC:

• Our Mission is: Compassionately serving in community so that all are free to choose abundant life
• Certified A Great Place to Work for the last 8 years, we continue to grow and innovate to meet the needs of our residents while building upon our rich history of over 115-years of dedication to the communities we serve. Over 84% of our teammates say they feel good about the ways UMC contributes to the community!
• According to the 2025 Great Place to Work Survey, 87% of our teammates:
  • Feel their work has special meaning: this is not "just a job"
  • Feel their workplace is physically SAFE!
• We offer 4 Full-Service Communities, 5 Affordable Housing Communities and HomeWorks throughout the State of NJ, offering a variety of options from Independent Living, Assisted Living, Memory Care, Long Term Care, Short Term Rehab, home care and more!
• Our company culture at UMC is built on our values of Compassion, Respect, Stewardship and Service.

Benefits offered by UMC for our Teammates:

• Employer-subsidized Medical and Dental Coverage (eligible at 30-hours per week)
• 403(b) Retirement Savings Program with Employer Match
• Daily Overtime Available for Eligible Positions
• Employee Assistance Program
• Tuition Assistance, Professional Development and E-Learning
• Employee Discount Program
• Generous Paid Time Off Program
• Group Life Insurance (No Cost to YOU!)
• 9 Paid Holidays/Premium Pay when working holidays
• Free uniform items & additional uniform allowances
• Immediate Pay on-demand access to earned pay!
• Additional great benefits like Vision coverage, Health Savings Account, Voluntary Life Insurance & so much more!

UMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by laws and regulations.