Sales & Install Coordinator

Sales & Install Coordinator
Location: Martinsburg, WV 25403 – In Office Position
Reports to the Install, Sales and Operations Managers
Hours: 8:00AM to 5:00PM Mon-Friday and will require evenings periodically during peak season. 

Position Summary

The Sales Lead Coordinator at Johnson & Johnson Heating, Air Conditioning, and Plumbing, Inc. plays a vital role in maximizing sales conversion by strategically coordinating lead flow and appointment scheduling. Acting as a "Sales Dispatcher," this individual is responsible for matching the right Comfort Advisor to the right call at the right time, ensuring all leads are handled with urgency and accuracy. The Sales Lead Coordinator is also accountable for tracking sales metrics, organizing install transitions, managing customer communication throughout the sales cycle, and maintaining operational excellence within the sales board.

This role requires strong attention to detail, analytical thinking, and exceptional coordination skills to ensure lead outcomes are maximized and customers receive a five-star experience.

Essential Responsibilities

Lead Coordination & Dispatching

• Manage all incoming sales leads, including TGLs (Technician-generated leads), marketing, and manual entries, and assign them
• Review daily and weekly sales pace, prioritizing open capacity and opportunities for conversion.
• Confirm and schedule sales leads, ensuring homeowners are prepared for advisor visits.
• Communicate changes or updates to advisors, ensuring leads are confirmed and expectations are clear.
• Follow up on all unbooked leads and ensure no lead is left behind.

Board Management & Reporting

• Maintain an accurate and up-to-date sales board, lead log, and install calendar.
• Track and report conversion trends, missed opportunities, and capacity planning to the Sales Manager.
• Provide end-of-day reports and maintain visibility of daily sales efforts.

Install Coordination

• Schedule sold jobs in coordination with the Installation Manager.
• Verify financing, collected documentation, permits, and notes are in place for a smooth install handoff.
• Ensure jobs are moved from Sales to Install with all pre-install requirements completed.

Customer Communication & Support

• Act as a liaison between the Comfort Advisor and customer after the sale.
• Provide install update calls and follow-up messages to ensure ongoing customer satisfaction.
• Perform "happy calls" after installations to verify quality experience and obtain reviews when appropriate.

Administrative Responsibilities

• Maintain records in ServiceTitan, ensuring jobs are tagged, completed, and documented correctly.
• Monitor completion of “sold” leads in ST and keep the pipeline clean and organized.
• Assist the Sales Manager with additional administrative tasks as needed.

Minimum Qualifications & Requirements

• Minimum of 2 years of administrative, dispatching, or inside sales coordination experience.
• Experience in a scheduling or dispatch role within a service-related industry preferred.
• Proficiency in Microsoft Excel, Google Sheets, and web-based scheduling tools.
• Strong working knowledge of ServiceTitan (or similar CRM/dispatching system).
• Clear, professional communication skills, both written and verbal.
• Strong organizational skills and the ability to manage multiple priorities under pressure.
• High attention to detail with strong follow-through and a sense of urgency.
• Ability to work in a fast-paced environment with minimal supervision.

Core Competencies

• Strategic thinking and lead optimization
• Proactive communication and coordination
• Accuracy in documentation and reporting
• Customer-first mindset and professionalism
• High accountability and operational discipline
• Sales-minded scheduling focus

Why You’ll Love Working with Us:

• Salary: $40K per year
• Health Insurance: We pay 100% of your health coverage! Vision and dental available, too.
• Retirement plan with Company Match: Plan for your future while you grow with us.
• Company Culture: We’re like a big family here. You'll enjoy company outings, team lunches, and friendships that go beyond the workplace.
• Paid Training & Career Development: We invest in our people—we want you to grow.
• Work-Life Balance: Set schedule with rotating weekends based on seasonality.