Viceroy HotelsViceroy Hotels & Resorts offers a fresh take on hospitality, centered on the richness of experiences and cultural connection. A leader in modern luxury, Viceroy is committed to creating unique, immersive experiences that allow guests to craft unforgettable narratives rooted in the authenticity of each destination. Viceroy's portfolio of hotels and resorts can be found in a diverse array of breathtaking and inspiring locations including Los Cabos, Santa Monica, Chicago, Riviera Maya, Kopaonik, Snowmass, Washington D.C., St. Lucia, and Portugal's Algarve, with a forthcoming resort in Sun Valley, Idaho slated to open in summer 2026.LocationViceroy Hotels Corporate Office - New YorkOverviewWe are seeking a dynamic, detail-oriented Sales & Marketing Coordinator to support our Commercial team across a portfolio of distinctive luxury lifestyle hotels and resorts. This role is ideal for someone who thrives at the intersection of creativity and strategy and is energized by bringing our brand stories to life through remarkable guest and partner experiences. Based in our New York corporate office, the Sales & Marketing Coordinator supports sales initiatives and marketing campaigns while helping ensure alignment between brand vision and property-level execution across the portfolio.ResponsibilitiesProvide day-to-day administrative support to the Commercial team, including scheduling, reporting, and meeting coordinationDevelop and refine PowerPoint presentations for internal and external use, ensuring visual and messaging consistency across all touchpointsSupport the rollout of brand initiatives, seasonal campaigns, and experiential programming across propertiesCoordinate vendor relationships, track marketing budgets, and process invoicesConduct product research across projects (retail, amenities, promotional items, partnerships, etc.)Manage marketing calendars to ensure deadlines and campaign milestones are metOrganize and maintain brand assets, photography, and collateral librariesAssist in coordinating communication and asset sharing between corporate and on-property sales and marketing teamsAssist with the planning logistics for client events and/or internal events (sales training / GM Summits)Coordinate the writing and distribution of the Viceroy Victor internal email recognition programConfidentially support internal and external requests when a member of the Commercial Leadership team is out of the officeOrganize and maintain the Commercial Leadership Team OneDrive filing systemSupport the coordination and execution of trade shows, roadshows, advisory boards, webinars, and customer eventsMaintaining action trackers and ensuring property teams are delivering against deadlinesAssisting with trip reports, presentations, account plans, and commercial reportingSupporting onboarding of new commercial leadersHelping manage sales databases, account lists, and partner informationActing as a liaison between Corporate and property teams to ensure initiatives are moving forwardAttend meetings/training as required by management.QualificationsBachelor's degree in Marketing, Hospitality, Communications, or a related field1–3 years of experience in hospitality, luxury or lifestyle brands, marketing, or sales support (We are also open to very strong and ambitious fresh graduates, from the best hotel schools)Passion for luxury lifestyle hospitality, travel, food & beverage, design, and cultureStrong organizational and project management skills with exceptional attention to detailExcellent written and verbal communication skills with a creative sensibilityProficiency in Microsoft Office Suite; familiarity with digital marketing and CRM tools preferredAbility to manage multiple priorities in a fast-paced, ever-evolving environmentComputer knowledge/skills required.Flexible and long hours sometimes required.Excellent written and verbal communication skills with a creative sensibilityLight work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Maintain a warm and friendly demeanor at all times.Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.Must be able to multitask and prioritize departmental functions to meet deadlines.Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.Attend all hotel required meetings and trainings.Maintain regular attendance in compliance with Viceroy Hotel Group Standards, as required by scheduling, which will vary according to the needs of the hotel.Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.Must be able to cross-train in other hotel related areas.Must be able to maintain confidentiality of information.Must be able to show initiative, including anticipating guest or operational needs.Perform other duties as requested by management.#J-18808-Ljbffr