Sales Operations & Events Coordinator (6 Month, Temporary Fixed-Term)

The Sales Operations & Events Coordinator will support day-to-day operational activities and event execution for the team. This is a hands-on, entry-level contract role focused on logistics, coordination, and possible on-site support across sales operations and corporate events.

This role blends administrative coordination with physical event execution, making it ideal for candidates interested in operations, events, and sales support.

The hourly range for this position is $16 - $17 for the term of this role.

Requirements

Event Planning & Execution

      Assist in logistical planning and executing corporate events, meetings, and internal functions

      Pre-Planning logistics, guest check-in, materials distribution, and on-site coordination

      Invitation and Eventbrite tracking

Inventory & Swag Management

      Organize and maintain inventory of branded merchandise (swag)

      Assemble and distribute event materials (gift bags, welcome kits, promo items)

      Track inventory levels and assist with reordering

      Receive, sort, label, and store deliveries

Hotel & Travel Coordination

      Coordinate hotel accommodations, including rooming lists and booking updates

      Track arrival and departure schedules for staff and attendees

      Assist with last-minute travel or accommodation changes

      Assist with ground Transportation Logistics data entry large scale group event transportation

Logistics, Errands & Vendor Coordination

      Run operational errands (event supplies, printing, last-minute needs)

      Coordinate with vendors for deliveries, pickups, and tracking

      Assist with shipping and mailing event materials

      Source supplies for events (decor, materials, branded items)

General Operations Support

      Keep storage rooms, supply areas, and event materials organized

      Support cross-functional collaboration with internal teams and external vendors

      Assist wherever needed to ensure smooth daily operations and event success

Preferred Qualifications

      Strong organizational and multitasking skills

      Comfortable with hands-on, physical tasks (lifting, setup, on-site support)

      Strong communication and problem-solving abilities

      Ability to work flexible hours, including event days

Other tasks:

      Data entry

      Operations Support

Skills preferred:

      Event Platforms

      Google Workspace

Benefits

   Hours: 15-30 hours per week (part-time)

   Benefits: 401(k) Plan - 3% company match with auto-enrollment after 30 days

   Eligibility: Must be legally authorized to work in the hiring region

Keywords Studios is dedicated to following a well-established Equal Opportunities Policy. We endeavor to create a workplace, which provides for equal opportunities for all employees and potential employees.

Note to Recruitment Agencies

Please be advised that Keywords Studios does not consider unsolicited resumes, or any form of contact initiated by unauthorized third parties, including recruitment or placement agencies, unless a pre-existing, valid agreement is in place. Any fees incurred by unauthorized third parties will not be compensated by Keywords Studios. 

Privacy Notice

By providing your information in this application, you understand that we will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice at https://www.keywordsstudios.com/en/applicant-privacy-notice/

Keywords Studios is committed to fair and ethical hiring practices. We expect candidates to conduct themselves with honesty and to participate in all applications and interviews independently, presenting their own knowledge and experience. Candidates should refrain from using AI assistance or third-party tools or services that could influence, capture, or otherwise interfere with the authenticity of the assessment process.

This Organization Participates in E-Verify. Esta Organización Participa en E-Verify.

Role Information: EN

Studio: Keywords Studios

Location: East Coast, United States

Area of Work: Sales Operations

Employment Type: Part-time, Contract

Working Pattern: Hybrid